Operations AP Associate

FINLEY & COOK PLLC•Shawnee, OK

20h•Onsite

About The Position

The Accounts Payable Associate is responsible for a variety of clerical tasks related to processing and monitoring operational payments and expenditures and assisting with client billings.

Requirements

Able to analyze information skillfully.
Attention to detail and accuracy.
Good judgement and problem-solving skills.
Effective oral and written communication skills in the English language.
Excellent interpersonal skills.
Knowledge of accounts payable and accounts receivable processes.
Ability to work independently.
General understanding of accounting practices and principles.
Excellent computer skills, including Microsoft Office.
Able to identify and resolve problems in a timely manner.
Proficient verbal and written communication abilities in English.
Teamwork: Works well with others in a team environment.
Adaptability: Adjusts to changing priorities and conditions.
Creativity: Thinks outside the box to deliver innovative solutions.
Costumer Focus: Provides high-quality service and support to internal and external clients.
Initiative: Proactively seeks opportunities to improve processes and contribute to team success.
High School diploma or equivalent.
At least (1) year of accounts payable or related experience.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift fifteen pounds at times.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Standard office hours are 8:00 a.m. through 5:00 p.m. Monday – Friday.
Due to the nature of the business, mandatory overtime will occasionally be required.
Overtime and alternate work hours must be approved by the Operations Director.
Out of town travel is not normally required for this position.
All efforts will be made to give as much advance notice as possible for required travel.

Responsibilities

Receive and verify invoices and requisitions for goods and services.
Verify that transactions comply with Finley and Cook policies and procedures
Maintain updated vendor files to ensure accurate account set up.
Maintain accurate W-9 forms for all vendors to ensure accuracy in YE 1099 reporting.
Verify that transactions are recorded to proper expense codes.
Communicate verbally or in writing with vendors and personnel regarding missing documents or charges.
Reconcile month end statements with invoices received.
Maintain credit card expense log and reconcile receipts with monthly statement.
Maintain daily vendor payments in coordination with monthly reporting.
Cross train for billing clerk duties and serve as backup for Billing Clerk when needed.
Assist with all responsibilities of the Operations Dept. as needed (HR, Employee Relations, Recruiting, Career Fairs, Company Events, etc.)
Other duties or special projects as assigned by Manager/Partners.