OPERATIONS & MGMT CONSULTANT I- SES - 48001907

State of Florida

9d•$40,321 - $43,980•Onsite

About The Position

This position is responsible for performing full performance-level work under the limited supervision of the Assistant Deputy Commissioner, Division of Finance and Operations. Position provides technical assistance to stakeholders, reviews applications and manages assigned grant programs.

Requirements

Experience in customer service in an office setting
Experience in composing professional correspondence, including proofreading and editing
Ability to utilize problem-solving techniques.
Ability to organize data into logical format for presentation in reports, documents, and other written materials.
Analytical, independent thinker, and problem solver.
Ability to work in Excel, Word, Powerpoint and Outlook.
Ability to read and comprehend information and ideas presented in writing.
Ability to communicate clearly and effectively both verbally and in writing.
Ability to understand and apply applicable statutes, standards, rules, regulations, policies and procedures.
Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of others.
Ability to work independently and perform tasks and responsibilities with limited guidance and direction.
Ability to consider relative costs and benefits of potential actions to choose the most appropriate one.
Ability to work and perform under stressful conditions.
Ability to deal with the public in a tactful and courteous manner.
Ability to demonstrate reliable and consistent attendance.
Ability to collaborate across multiple functions to support team objectives.
Proficient in using Microsoft Office software, such as Access, Excel, PowerPoint, Word
Ability to assess budgetary needs and develop various reports.
Ability to provide excellent customer service.
ability to maintain work area in an organized and clean manner
Ability to establish and maintain positive and effective working relationships across all levels of management.
Ability to formulate and generate reports.

Nice To Haves

Applicants who have direct experience with:
My Florida Market Place (MFMP)
Statewide Travel Management System (STMS)
People First (Statewide Personnel System)
Understanding the requirements and preparing State of Florida personnel hiring practices

Responsibilities

Serves as personnel liaison for all staff reporting to the Assistant Deputy Commissioner including the Bureau of Contracts, Grants, and Procurement Management and other direct reports.
Responsible for preparing personnel actions, serving as timekeeper by maintaining attendance and leave records, and preparing position requisitions through the PeopleFirst System. Timesheets will be completed in the PeopleFirst System by the 5th business day of the following month. Confidentiality of these matters will be maintained at all times.
Serves as personal assistant to the Assistant Deputy Commissioner and acts in his/her absence in carrying out administrative duties
Maintains calendar for supervisor by listing all appointments, meetings and conferences on electronic calendar program and arranges travel and hotel reservations and completes travel itineraries and expense vouchers.
Independently investigates subject matter, reviews, analyzes, and prepares drafts of memoranda and correspondence on behalf of the Assistant Deputy Commissioner.
Makes phone calls of a technical nature for the Assistant Deputy Commissioner and screens phone calls, interpreting established policy, providing information and resolving problems.
Maintains tracking system for paperwork flowing in and out of the Assistant Deputy Commissioner’s Office.
Assists in the analysis, collection, verification, and preparation of financial and organizational information for management purposes.
Conducts follow up with key staff about assignments which are due and may revise schedules as necessary.
Answers questions of a technical nature and makes referrals as appropriate, assists callers or visitors in obtaining information, handles incoming mail including CorrFlow, and responds to other correspondence from notes and general directions.
Maintains current information on department policies and procedures as they relate to the preparation and processing of various administrative forms, reports and general office management.
Provides direction to bureau support staff in proper procedures.
Performs other duties as assigned.

Benefits

State of Florida Retirement – www.myfrs.com
10 Paid Holidays annually
Selected Exempt Service (SES) position shall be credited 176 hours if annual leave.
Ability to earn 104 hours of Paid Sick Leave (annually)
Health Insurance for Individual or Family Coverage – State pays 80% of premium.
Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee.
Additional supplemental insurances are available such as dental, vision, etc.
Tax Deferred Medical and Child Care Reimbursement Accounts available.
Tax Deferred Savings Program available through payroll deduction.
In-State Tuition Waivers