Operations and Finance Manager

Groundwork USA

5d•$65,000 - $75,000•Remote

About The Position

The Finance and Operations Manager plays a critical role in promoting financial integrity, operational efficiency, and organizational sustainability across Groundwork Affiliates. This position is responsible for core accounting functions, grant and subaward management, financial reporting, and strengthening operational and human resources practices in collaboration with the Director of Network Organizational Health and the Network Support and Learning team. The ideal candidate brings strong nonprofit finance expertise, a collaborative mindset, and a commitment to supporting a network of mission-driven organizations. This position is part of the Network Support and Learning (NSL) team and will report to the Director of Network Organizational Health. This is a fully remote position; candidates residing in our Affiliate cities are especially encouraged to apply. Occasional travel is required including, but not limited to, an annual staff retreat and potentially Groundwork Network gatherings.

Requirements

Commitment to Groundwork’s mission and values
Bachelor’s degree OR a minimum of 5 years experience in Accounting, Finance, Business Administration, or a related field
Strong knowledge of nonprofit accounting principles (GAAP) and experience with month-end and year-end close processes
Familiarity with federal, state, and private grant requirements, including invoicing, subaward management, and reporting
Minimum of 3–5 years of experience in nonprofit finance and operations, including grant management and compliance
Proficiency in accounting and payroll software - QuickBooks online and bill.com preferred
Proficiency in payroll software - Paylocity, Gusto, Quickbooks payroll, etc
Excellent attention to detail
Working knowledge of human resources functions, including employee handbooks, PTO and sick leave policies, payroll coordination, and compliance with employment laws
Excellent communication skills and the ability to work collaboratively across teams and with affiliate organizations in a virtual environment

Nice To Haves

5+ years of nonprofit finance and operations experience, preferably in a network or affiliate-based organization
Experience training and supporting staff across multiple organizations
Experience with federal grant and subaward compliance
Strong relationship-building skills and a collaborative, solutions-oriented approach

Responsibilities

Manage month-end and year-end close processes, including bank reconciliations, journal entries, and account analysis
Prepare accurate and timely financial reports for the Executive Director, board of directors, funders, and other stakeholders
Ensure compliance with nonprofit accounting standards (GAAP) and funder requirements
Maintain and strengthen internal controls and financial best practices across Affiliates
Manage invoicing and reporting for subawards and other grants
Monitor grant expenditures to ensure compliance with federal, state, and private funder requirements
Work in conjunction with the Director of Network Organizational Health to enhance HR functions for Affiliates
Review and support updates to employee handbooks, PTO and sick leave policies, and internal procedures
Assist with payroll coordination including time tracking and timesheet management
Collaborate with Director of Network Organizational Health to develop and deliver training and resources for Affiliate staff on financial, operational, and HR best practices
Collaborate with the Network Support and Learning team to provide guidance, tools, and training to build long-term capacity across the Network
Work in conjunction with the NSL team to serve as a trusted resource to affiliate staff with varying levels of financial and operational expertise