Operations Administrative Assistant

IVI America•Bernards Township, NJ

52d•Onsite

About The Position

IVI RMA North America network of state-of-the-art fertility practices in the United States, is currently seeking an Operations Administrative Assistant. Job Purpose: The Operations Administrative Assistant enhances the effectiveness of the Operations Department by providing information management support, by implementing administrative systems, procedures, and policies, and by monitoring Department projects. This is a responsible position that works independently, with minimal instruction or supervision.

Requirements

Minimum 5 years’ relevant work experience
Computer skills; word, excel, power point and email – required
Knowledge of office procedure and office machines (i.e., computer, fax, copier, etc.).

Nice To Haves

Associate’s degree – preferred, but work experience acceptable

Responsibilities

Welcomes guests, vendors, consultants, etc. by greeting them in person or on the telephone; answers or refers inquiries.
Coordinate travel and logistics for operation team
Attend meetings and take notes with follow up items flagged
Assists in maintaining schedules and organization of meetings
Maintains on-going administrative files for vendors and projects
Assist in HIPAA duties as requested
Create power point or excel documents as requested for the department
Support with entering data into systems to support procurement team
Maintain the master key system
Respond to all operational emergency situations in order to resolve any incident, which could potentially harm personnel, patients, and/or visitors.
Maintain an internal communication climate and network that promises open, accurate, timely, and two-way exchange of information, ideas and concerns.