Operations Administrative Assistant - Erlanger, KY
About The Position
Operations Administrative Assistant - Erlanger, KY ADM Nutrition/Erlanger This is a full-time, salaried non-exempt position. The role works Monday through Friday, 7:00 AM to 4:30 PM, and may occasionally require additional time on a weekday or an occasional weekend. Position Summary: This position requires a dedicated, dependable, and detail-oriented individual with a desire to provide exceptional administrative support. You will gain a deep understanding of the dynamics of the business and the priorities of the company. Responsibilities include performing administrative duties and supporting other staff members with clerical tasks. You will report to the Erlanger Plant Manager and provide support to other Operations Managers as well as the on-site Human Resources Manager.
Requirements
- High school diploma or GED required
- 3-5 years of administrative office experience required
- Ability to multitask
- Excellent organizational and time management skills with strong attention to detail and follow-up
- Proven ability to work under pressure to meet deadlines
- Ability to maintain a positive attitude and adapt to changes in environment and responsibilities
- Dedication to continuous learning
- Strong knowledge of Microsoft applications (Word, PowerPoint, Excel, Publisher)
- Willingness to participate in training to improve leadership and office management skills
- Ability to handle diverse activities and concurrent projects
- Ability to resolve routine problems independently
- Ability to prepare routine administrative paperwork; analyze and address problems; organize and coordinate work; promote a collaborative work environment; and maintain efficient office workflow
Nice To Haves
- HR experience or prior exposure to HR-related tasks preferred
Responsibilities
- Manage the indirect PO process
- Support management of Fieldglass and contract labor requests/time approvals
- Run weekly and monthly worked-hours reports
- Order standard items (office supplies, safety supplies, etc.)
- Enter training records for Safety, Food Safety, and HR
- Serve as chairperson for the on-site People Team
- Develop and distribute the Operations monthly newsletter
- Perform a broad range of responsibilities, from routine to complex, while maintaining a calm and confident demeanor
- Ensure confidentiality on matters related to operations
- Maintain the office filing system (including record retention) in both paper and electronic formats
- Support Performance Excellence initiatives and activities
- Provide administrative support to other departments or projects as needed
- Perform other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Food Manufacturing
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
