Operations Administrative Assistant- Dallas, TX

WOODGRAIN Inc.•Dallas, TX

31d•Onsite

About The Position

Looking for stability? Join Woodgrain! We're growing fast and offering lifetime careers in a supportive work environment. About Woodgrain: Woodgrain is one of the top millwork operations in the world, with locations throughout the United States and Chile. With 70 years of quality manufacturing craftsmanship and service, Woodgrain is a top producer of mouldings, doors, and windows, as well as a premier distributor of specialty building products. Woodgrain Inc. is headquartered in Fruitland, Idaho with six divisions and over 45 manufacturing and warehouse facilities in the United States and South America. Since 1954, Woodgrain is proud to be family owned and operated. Summary: The Warehouse Admin needs strong organizational, communication, and multitasking skills. They also need to be proficient with computers and have strong phone and computer skills. The position reports directly to the Operations Manager of the branch. The focus and scope of this job is to ensure that the branch: 1. Support the successful execution of the company's strategic plan in a comprehensive and systematic manner. E executes plans to improve the operational performance of the delivery function. 2. Demonstrates a safety-first culture - meeting or exceeding improvement targets. Personal initiative, coupled with a sense of competitive drive, and the ability to stay focused on results despite changing conditions, is the key to achieving the performance objectives of this job. Because the business environment changes rapidly, the work involves innovation and creativity in planning and problem solving. Sound decision-making is required to implement practical, timely solutions. The job requires the ability to act independently with a high degree of commitment, urgency, and confidence. Dedication and commitment and the pursuit of high standards of achievement are expected in this position. As the company is in the midst of strategic change, the position requires an individual that flexible, resilient and who is excited by the opportunities that growth brings. The ideal candidate must be extroverted, confident, and possess the ability to effectively. communicate the benefits of valued-added service and products to employees, customers, and vendors. Pace and variety of activities: Works with a sense of urgency for goal achievement. Leads in fast-paced environment. Manage multiple projects and competing priorities. Work Style: Must be results-focused and able to generate innovative and creative solutions to problems. Must build quick rapport with employees, customers, supply partners, and key stakeholders. Decision-making: Possesses general business acumen.

Requirements

Three to five years related experience; or equivalent combination of education and experience.
Successful candidates must have a successful track record of driving continuous improvement in a delivery setting.
Must be able to read, analyze, and interpret common technical journals.
Additionally, must have the ability to respond to common inquiries.

Nice To Haves

Experience in the millwork and building materials industry is desirable.
Bi-lingual is a plus but not a requirement.
Experience in Microsoft Office (particularly Word and Excel) is a plus.

Responsibilities

Ensures a "safety-first" culture.
Preparing dispatch documents, as well as generating freight bills and invoices.
Maintaining records of discrepancy calls, product changes.
Logging vendor inbound shipping schedules.
Confirm and/or processes orders and bills of lading with corresponding information.
Prioritizes workload to manage changing priorities.
Effectively communicates to all levels within the organization.
Checks staged orders to verify quantity and SKU.
Sorts orders into appropriate run.
Processes & Files daily, all orders and returns from days deliveries and customer pickups.
Filing and organizing documents, maintaining office equipment, and managing supply inventory.
Answering phone calls, responding to correspondence, and providing customer service.