Administrative Assistant - onsite Dallas, TX - senior leadership support

Welltower Careers • Dallas, TX

23h • Onsite

About The Position

Welltower is currently seeking an Administrative Assistant for our Dallas office located in Preston Commons. This role will provide high-level administrative support to one or more C-suite executives and will be accountable for a wide range of responsibilities. The successful candidate will be highly organized, detail-oriented, and a team player capable of managing a wide range of tasks with discretion and professionalism.

Requirements

• Bachelor's degree preferred, or equivalent work experience.
• Proven experience as a senior leadership assistant or similar role supporting C-level executives.
• Must be willing to provide on-call support during evenings and weekends as needed.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with an elevated level of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to exercise discretion and maintain confidentiality with sensitive information.
• Strong interpersonal skills and the ability to build relationships with internal and external stakeholders.
• Flexibility and adaptability to changing priorities and responsibilities.
• Employment is contingent upon the successful completion of a background check, drug screening, and verification of employment, education, and other credentials relevant to the position.

Nice To Haves

• Experience working in a publicly traded company or corporate environment is a plus.

Responsibilities

• Manage and maintain senior leadership calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize incoming requests and correspondence, ensuring timely responses and follow-up as needed.
• Prepare and edit correspondence, presentations, and reports on behalf of the executive.
• Conduct research and compile information for various projects and initiatives as assigned.
• Act as a liaison between the executive and internal/external stakeholders, including senior management, clients, and partners.
• Attend meetings, take minutes, and follow up on action items as necessary.
• Handle confidential and sensitive information with discretion and confidentiality.
• Manage expense reports, invoices, and other financial documentation.
• Provide general administrative support, including answering phones, filing, and office organization.
• Regular Evening and Weekend On-Call Support: The ideal candidate should be willing to provide on-call support during evenings and weekends as needed. This may include responding to urgent emails, phone calls, or other communication from the executive, handling last-minute scheduling changes, and providing assistance with time-sensitive tasks outside of standard business hours.

Benefits

• Competitive Base Salary + Annual Bonus
• Generous Paid Time Off and Holidays
• Employee Stock Purchase Program – purchase shares at a 15% discount
• Employer-matching 401(k) Program + Profit Sharing Program
• Student Debt Program – we’ll contribute up to $10,000 towards your student loans!
• Tuition Assistance Program
• Comprehensive and progressive Medical/Dental/Vision options
• Professional Growth
• And much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level