Administrative Assistant, Senior - LCMG Executive Leadership

Ann & Robert H. Lurie Children's Hospital of Chicago•Chicago, IL

2d•$24 - $39

About The Position

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Requirements

High School Diploma, Bachelor’s Degree preferred
Three years general office or secretarial experience that includes one year of mid-level management support required. Hospital or physician office experience preferred.
Extensive knowledge and experience working with Microsoft applications such as Microsoft Word, Excel, and PowerPoint with the ability to operate standard office equipment (examples: photocopy machine, facsimile machine, calculator, etc.). Ability to type at least 40 wpm is preferred.
Must have excellent organizational and prioritization skills to effectively manage priorities of multiple team members.
Ability to provide high level of quality customer service to team members, employees, management staff, in addition to external customers.
Excellent written and verbal communication skills, self-motivated and professional.
Efficient time management / problem solving skills with the ability to prioritize work to meet stringent deadlines.
Ability to work independently and complete tasks with accuracy and minimal direction.
Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.

Nice To Haves

Hospital or physician office experience preferred.
Ability to type at least 40 wpm is preferred.
Bachelor’s Degree preferred

Responsibilities

Provides advanced administrative clerical support to a Sr. Director and/or Physician Division Head and their respective staff for clinical and/or operational initiatives.
Prepares and composes routine correspondence, memoranda, reports, presentations, etc.
Screens telephone calls and visitors, and resolves routine and complex inquiries.
Schedules and maintains calendars, meetings, and travel itineraries.
Prepares and distributes meeting materials, agendas, and meeting notes upon request using Microsoft Office Suite applications.
Gathers and analyzes data in preparation for special reports and regular meetings.
Assists Administrator and Directors with project management on special projects as requested, (work task breakdowns, prioritization, and scheduling).
Assist with budget data maintenance and information distribution among directors.
Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.
Reconciles purchasing card, submits expense reports, purchase orders, and check requests.
Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
Manages department lists and directories; creates and maintains departmental organization charts.
Other job functions as assigned.

Benefits

Medical, dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
403(b) with a 5% employer match
Supplemental Life, AD&D and Disability
Critical Illness, Accident and Hospital Indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup Childcare and Eldercare
Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Children’s facilities
Discount purchasing program