Operations Admin Assistant (Part-Time)

Blackstone Consulting, Inc. • Austin, TX

11h

About The Position

We are seeking a reliable and organized Administrative Assistant to provide part-time support to our site management team. This role will be approximately 3 days per week, 8 hours per day, assisting with administrative tasks, data entry, and coordination to ensure smooth day-to-day operations.

Requirements

• High School Diploma/GED required.
• Minimum 2 years of experience in an administrative, office, or customer support role.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organization and ability to multi-task, self-manage, and follow through on assignments.
• Proficient in Microsoft Office (Word, Excel) and other office systems; experience with iOS-based programs a plus.
• Ability to work independently and collaboratively with team members.
• Must have High School Diploma/GED completed
• Minimum of two (2) years of experience in a support role in an office or call center environment
• Excellent written, verbal, and interpersonal communication skills as well as strong follow up
• Excellent organization with a disciplined approach to performing essential responsibilities
• Ability to multi-task, self-manage, troubleshoot and problem solve issues around assigned tasks
• Experience and exposure to iOs based programs and equipment
• Ability to work independently and additionally with other team members
• Proficient experience with data entry, customer service and use of multiple office systems (Word, Excel, etc.)

Nice To Haves

• Prior management experience or exposure to site leadership.
• Facilities-related administrative experience is highly requested.
• Minimum 3 years of customer service experience.
• Strong data entry, reporting, or work order processing experience.

Responsibilities

• Provide exceptional administrative and customer service support to the site management team.
• Receive, enter, and process work orders and requests.
• Review and respond to vendor, customer, and internal inquiries via phone or email.
• Assist with processing employee timecards and related administrative tasks.
• Review and monitor site inspections and reports.
• Issue badges and request security access for new staff.
• Maintain and organize spreadsheets.
• Prepare and submit monthly invoices for services.
• Partner with management, peers, and staff to maintain a supportive and positive work environment.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED