Operations & Accounts Coordinator

FareStart • Seattle, VA

4d • $24 - $26

About The Position

This position provides administrative and logistical support to Contract Meals Kitchens. Essential Duties and Responsibilities include the following:

Requirements

• Four (4) or more years of related Food and Beverage experience, service or catering sales experience; and/or equivalent combination of education and experience.
• A valid King County Food Handler’s permit
• Demonstrated knowledge of food safety and sanitation principles.
• Proficient and experienced in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to work with customized databases and technology and to conduct internet research.
• Ability to work effectively independently and as part of a team, within diverse teams and environments.
• Ability to communicate effectively and comfortably with audiences of different backgrounds and experiences.
• Ability to display sensitivity, tact, and responsiveness in various situations and maintain a high level of confidentiality.
• Ability to listen, give and receive feedback in a productive and professional manner.
• Excellent written and verbal communication skills with the ability to adapt communication based on audience and purpose with inclusivity.
• Ability to disseminate information effectively to appropriate levels.
• Demonstrated excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills with the ability to balance and prioritize multiple tasks and requests and meet deadlines in a professional manner.
• Ability to work a non-standard/flexible schedule, which may include weekends, evenings, and holidays.

Nice To Haves

• Experience with XtraChef and Toast software.
• Experience with Salesforce or other database software

Responsibilities

• Generate daily essential documents for contract meals production and delivery, including but not limited to production reports, pack lists, and labels.
• Coordinate printing of documents with respective kitchens.
• Communicate updates with kitchen leaders as needed.
• Order operating supplies for all kitchens and FOH operations.
• Enter and update routine data in Salesforce and other operations systems in coordination with the Account Manager and Operations Account Administrator.
• Assist with preparation and filing of compliance paperwork, supporting menu tracking and recipe documentation in Salesforce as needed.
• Act as a back-up for basic operational tasks during team member absences, ensuring continuity of service.
• Serve as the first point of contact for routine questions and support requests from internal stakeholders.
• Triage communications from external partners and escalate issues as needed to the Account Administrator or Account Manager.
• Work with Contract Meals Leadership to maintain operations systems and databases (e.g. XtraChef, Salesforce, Excel, Google, Notion & Teams)
• Provide ad-hoc and recurring reports from relevant operations systems including XtraChef, SalesForce.
• Split time between kitchen locations
• Perform other duties as assigned.

Benefits

• Competitive pay based on experience and qualifications
• Paid time-off (5 weeks first year of employment)
• Paid holidays, including up 2 floating holidays
• 401(k) savings plan with company match
• Medical (including vision), Dental, Disability, and Life Insurance
• Employee discounts at FareStart retail social enterprises
• Employee Assistance Program
• Free ORCA pass

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed