Accounts Payable Coordinator

Dental Depot•Oklahoma City, OK

About The Position

The Accounts Payable Coordinator is responsible for managing the company accounts payable process and function in a professional and knowledgeable manner. This position directs and oversees the daily management of the accounts payable processes associated with the payment of invoices, ensuring the accuracy of the entire process as it relates to vendor payment, receiving invoices and payment of invoices, and communication with vendors. This position ensures company policies and procedures are being adhered to as they pertain to accounts payable. Essential FunctionsTo accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Coordinate direction from the Director of Finance and set priorities to achieve daily goals. Prepare and post deposits, write checks from checkbooks. Pay select bills using company credit card. Generate regularly scheduled accounting reports and specifically requested reports/details. Interface with Executive team, Dental Office Managers and vendors on account inquiries. Process checks and mail. This position may complete other administrative, maintenance and bookkeeping tasks as assigned and assist with special projects and create documents. Balance daily deposits for all Dental Practices. Code and input all accounts payable statements invoices associated with all Dental practices. Preview, print and process checks for all Dental Practices. Input, print and process patient refunds and insurance refunds for all Dental Practices. Process monthly bank reconciliations for all Dental Practices. Assist with other projects per management request. Complies with: Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations. Maintain regular and reliable attendance

Requirements

Bachelor’s degree preferred.
5 plus years of high volume A/P experience in Fast Paced Office Administration preferred.
Established knowledge of general ledger coding.
Thorough understanding of bank reconciliation.
Must demonstrate knowledge of office administration, management, technology and systems.
Must be highly adept at Sage Intacct, Microsoft Office Outlook, Excel, Word, QuickBooks and familiar with 10 key.
Must have a valid driver's license, proof of valid vehicle insurance and must have annual Motor Vehicle Record Check, as a condition of employment if employee operates any Company owned vehicles or drives their own personal vehicle for Company business purposes.
Must be able to multi-task and manage confidential information securely.
Accuracy - Ability to perform work accurately and thoroughly.
Analytical Skills - Ability to use thinking and reasoning to solve a problem.
Business Acumen - Ability to grasp and understand business concepts and issues.
Communication, Oral - Ability to communicate effectively with others using the spoken word.
Communication, Written - Ability to communicate in writing clearly and concisely.
Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
Detail Oriented - Ability to pay attention to the minute details of a project or task.
Energetic - Ability to work at a sustained pace and produce quality work.
Reliability - The trait of being dependable and trustworthy.
Enthusiastic - Ability to bring energy to the performance of a task.
Tactful - Ability to show consideration for and maintain good relations with others.
Responsible - Ability to be held accountable or answerable for one’s conduct.
Working Under Pressure - Ability to complete assigned tasks under stressful situations.
Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
Judgment - The ability to formulate a sound decision using the available information.
Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
Organized - Possessing the trait of being organized or following a systematic method of performing a task.
Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
Goal Oriented - Ability to focus on a goal and obtain a pre-determined result.
Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
Friendly - Ability to exhibit a cheerful demeanor toward others.

Responsibilities

Coordinate direction from the Director of Finance and set priorities to achieve daily goals.
Prepare and post deposits, write checks from checkbooks.
Pay select bills using company credit card.
Generate regularly scheduled accounting reports and specifically requested reports/details.
Interface with Executive team, Dental Office Managers and vendors on account inquiries.
Process checks and mail.
This position may complete other administrative, maintenance and bookkeeping tasks as assigned and assist with special projects and create documents.
Balance daily deposits for all Dental Practices.
Code and input all accounts payable statements invoices associated with all Dental practices.
Preview, print and process checks for all Dental Practices.
Input, print and process patient refunds and insurance refunds for all Dental Practices.
Process monthly bank reconciliations for all Dental Practices.
Assist with other projects per management request.
Complies with: Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations.
Maintain regular and reliable attendance