Operational Support Coordinator
About The Position
Since 2012, we've grown to become one of the leading single-family rental companies and homebuilders in the country, recently recognized as a top employer by Fortune and Great Place To Work®. At AMH, our goal is to simplify the experience of leasing a home through professional management and maintenance support, so our residents can focus on what really matters to them, wherever they are in life. We are seeking a dedicated Operational Support Coordinator to manage recurring services at various stages of property lifecycles and tenant occupancy for our portfolio. This role involves daily interaction with vendors and various internal departments such as Maintenance, HOA, Accounts Payable, and the Utility team. The successful candidate will also help in negotiating pricing and ensuring quality service from our vendors.
Requirements
- High School diploma or GED required.
- Minimum of two (2) years of experience working in real estate, legal, procurement, purchasing, vendor management, property management, construction or related environment required.
- Minimum of two (2) years of administrative or clerical experience managing multiple deadlines required.
- Proficiency in Microsoft Office (Word, Excel, and Outlook) required.
- Excellent verbal and written communication, planning, and organizing skills.
- Strong expectation setting, priority setting, and problem-solving skills.
Nice To Haves
- Prior experience in vendor management is preferred.
- Familiarity with Yardi Voyager and/or CRM Dynamics is preferred.
Responsibilities
- Manage necessary services for each assigned property, including secondary services like lawn care, pool maintenance and repair, back flow testing and repair, and snow removal.
- Oversee winterization data and update statuses as appropriate once service has been ordered from vendors.
- Generate bulk purchase orders and submit them along with property lists to vendors to order service.
- Handle vendor invoices: ensure line items are received and total invoice amounts match, resolve vendor invoice issues with Accounts Payable, and verify work has been performed.
- Maintain communication with other departments and vendors to assist with questions and requests, identify and resolve points of process failure, and review daily reports to measure existing process effectiveness and provide system change recommendations.
- Review all winterization/de-winterization documentation, provide reports identifying exposure to possible damage in cold weather markets, monitor weather conditions, and submit weather delay notifications.
Benefits
- Employees have the opportunity to participate in medical, dental and vision insurance; flexible spending accounts and/or health savings accounts; dependent savings accounts; 401(k) with company matching contributions; employee stock purchase plan; and a tuition reimbursement program.
- The Company provides 9 paid holidays per year, and, upon hire, new employees will accrue paid time off (PTO) at a rate of 0.0577 hours of PTO per hour worked, up to a maximum of 120 hours per year.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
