Onboarding Specialist - HR

Main Street Health•Nashville, TN

About The Position

The Onboarding Specialist is responsible for ensuring a successful onboarding experience for new hires. This includes pre-orientation communication with new hires, ensuring all new hires sign necessary documents, complete necessary training and ensure new hires have all the clinic specific requirements prior to starting with us. This position provides administrative support to the HR function (e.g., correspondence, record keeping, file maintenance, HRIS entry).

Requirements

High school diploma
2-3 years of HR experience
Proficiency with Microsoft Office software, particularly Excel, Word, PowerPoint and Outlook
Able to adapt to change
Strong attention to detail
Exceptional organizational skills and ability to multi-task
Self-starter with an entrepreneurial spirit
Demonstrated analytical and problem-solving skills
Excellent presentation and verbal, written, and listening skills

Nice To Haves

Bachelor's degree in human resources or business, preferred
Experience administering employee benefit

Responsibilities

Responsible for onboarding all employees and consultants/contractors including the following activities:
Collect necessary information
Main point of contact for new hires
Orders appropriate background checks and drug screens, ensures timely completion
Collecting immunization records
Scheduling appointments with occupational health
Setting up missing immunizations via Checkr
Completes I-9 process
Ensures all new hire training is completed and documents are signed
Completes hiring process in HRIS system
Facilitates communications promptly upon new hire accepting role to begin the clinic specific processes of collecting all required documentation
Serves as the liaison between Main Street and Clinic Partners for ensuring all information is provided timely before new hire begins in clinic
Serves as the system administrator for the immunization dashboard for collecting and tracking requirements
Maintains the immunization spreadsheet for tracking current clinic requirements and all new clinics that come onboard
Ensure all employees are set up with standard training including HIPAA and Fraud, Waste and Abuse, and other training as required based on position
Responsible for ensuring personnel have all key equipment and materials to support their position including phones, computers, business cards, etc
Develop key processes and checklists to ensure all on-boarding and immunization activities occur timely and are complete
Collaborate professionally with employees and clinic partners
Maintain confidentiality
Maintaining employee files and health records
Complete reports for management as requested
Maintains excellent punctuality and attendance during work hours
Other duties as assigned