Onboarding Coordinator - Human Resources (Onsite)
About The Position
Glens Falls Hospital is looking for an energetic team member with an outstanding personality that connects with our new hires and employees! We are looking for a fun and friendly personality, that doesn't mind working hard and wearing many hats in our growing team. The right candidate will be a rock star welcoming patients in the office or on the phone. This role requires someone that is engaging, organized, attentive to detail, likes to work closely with others, quick to follow through with tasks and is a very fast learner. Reporting to the Director of Talent Acquisition, the Onboarding Coordinator is responsible for providing support in the areas of recruitment, onboarding, and database management. The Onboarding Coordinator will complete the onboarding cycle for new hires after offer acceptance through New Employee Orientation.
Requirements
- High school diploma required, college degree preferred
- Prior front desk, administrative or office experience preferred
- Minimum of 1-2 years onboarding or human resources experience preferred
- Excellent interpersonal and communication skills, with demonstrated ability to build relationships with team members, candidates, and hiring managers
- Demonstrated ability to work effectively with a population of diverse educational, cultural, spiritual, and socioeconomic backgrounds
- Excellent organizational and time management skills
- Great documentation, organization and tracking skills
- Able to prioritize, multi-task and respond to requests in a timely fashion
- Quick learner, ability to work in a fast-paced work environment where deadlines have to be met
- Attention to detail and a commitment to accuracy in all aspects of onboarding and candidate management
- Able to work effectively amid urgent requests and interruptions, and handle frequently changing and/or unscheduled tasks with accuracy
- High level professional accountability
- Ability to communicate effectively, both orally and in writing
- Ability to problem solve and innovative in creating solutions
- Ability to handle stressful situations
- Proficient in Microsoft Office
Nice To Haves
- Working knowledge of applicant tracking systems a plus
Responsibilities
- Greet new hires/employees and attend to their purpose of visiting the Human Resources/Employee Health departments in a timely and friendly manner while responding to their special, physical, emotional, spiritual and/or age-specific related needs
- Responsible for the new hire onboarding process, accepted offer through to new employee orientation
- Communicate via email, phone, or in person with newly hired employees to ensure successful completion of all required pre-employment requirements including I-9, employee health clearance and background checks
- Set up new employees in Human Resources Information Systems (HRIS)
- Provision systems access for new employees
- Administer logistics of New Employee Orientation
- Guide new employees through benefit enrollment
- Assist candidates and hiring managers in the use of the Applicant Tracking System
- Receive, sort and forward incoming mail
- Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)
- Assist in the ordering, receiving, stocking, and distribution of office supplies
- Assist with other related clerical duties such as photocopying, faxing, filing and collating
Benefits
- Glens Falls Hospital is committed to providing our people with valuable and competitive benefits offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are available to active, full-time and part-time employees who work at least 30 hours per week, can be found on the career page here [https://www.albanymed.org/careers/glens-falls-hospital-careers/].
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
