Onboarding Administrative Coordinator

Raymond James•Saint Petersburg, FL

3d•Hybrid

About The Position

Under general direction, performs routine work of the department using specialized knowledge and skills obtained through education, experience or certification to perform advanced administrative duties and develop affiliations with advisor and/or financial planning professionals/organizations to recruit advisors and/or their practices to Raymond James. Contact with internal and external stakeholders is required to establish and maintain relationships that lead to successful transitions and recruiting new advisors. Acts in a professional sales and marketing capacity to help meet firm goals.

Requirements

Advanced concepts, practices and procedures of business development in a financial services
Investment concepts, practices and procedures used in the securities industry.
Principles of finance and securities industry operations.
Financial markets and products.
Financial analysis of businesses and FA practices.
Securities rules and regulations in order to conduct proper due diligence analysis of independent practices may be required.
Excellent analytical, critical thinking and problem solving skills sufficient to recognize and detect errors and offer resolution.
Works with full competence to plan, organize, prioritize and oversee activities to efficiently meet objectives.
Typically works without supervision and may provide technical guidance.
Communicate effectively, both orally and in writing to all level of associates and clients.
Facilitating transition processes.
Establishing and maintaining databases.
Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
Effective questioning and listening techniques.
Operating standard office equipment and using required software application to produce correspondence, reports, electronic communication, spreadsheets, and databases.
Maintain currency in investment advisor and/or financial planner services and products.
Partner with other functional areas to accomplish objectives.
Incorporate needs, wants and goals from different prospects/target audiences into marketing and sales strategies.
Research, interpret, analyze and apply information about prospects.
Establish and communicate clear directions and priorities.
Organize, prioritize, manage, and track multiple detailed tasks and assignments, including those delegated, in an area with frequently changing priorities and deadlines in a fast-paced work environment.
Use appropriate interpersonal styles and communicate effectively and professionally, both orally and in writing, with all organizational levels to accomplish objectives.
Bachelor’s Degree from four year college or university with a minimum of five (5) years work experience in an office environment, preferably in the financial services industry.
An equivalent combination of experience, education, and/or training approved by Human Resources.

Nice To Haves

Licenses/Certifications Preferred: Series 7

Responsibilities

Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes.
Establishes and maintains a prospect database.
Gathers information and data on prospects to be used in the sales process and for suitability review.
Execute a communications plan within established internal communication systems and procedures.
Manages the creation of proformas for prospects.
Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software.
Assists with visits to home office by prospects to document issues, interests and concerns.
Assists advisors during transition to the firm.
Manage the process of internal advisor transitions and counsel advisors on the establishment of a successful integration plan.
Help senior colleagues manage client and customer relationships by using relevant sales or client systems.
Performs other duties and responsibilities as assigned.