On-Site Marketing Assitant - Citywide

City Parks Foundation•New York, NY

4d•$20 - $20•Onsite

About The Position

The Citywide Marketing Assistant will join a 17-person Development and Marketing team at City Parks Foundation, reporting to the Marketing Director. This seasonal, part-time assistant will be the main representative for the Marketing team onsite at citywide shows for our SummerStage festival at parks across the five boroughs. This role will lead our marketing responsibilities during citywide SummerStage events and will support the Marketing department in various outreach activities. The Citywide Marketing Assistant will be supported by summer interns and will manage intern responsibilities at events. This role is an opportunity to work on diverse projects with massive New York City exposure. This position requires live event and production experience with a proactive and can-do attitude, strong attention to detail, organizational skills, problem-solving proficiency, management experience, and the ability to work independently outside on nights and weekends throughout the five boroughs. The candidates must be available to work 20-30 hours/week between June and September. This is a paid, hourly position.

Requirements

2+ years experience in live events, production, marketing or related field
Excellent oral and written communication skills
Familiar with social media tools such as Facebook, X, Instagram, YouTube, TikTok; comfortable being our social media ambassador and appearing on our social channels (TikTok videos, Instagram stories, etc.)
Highly organized, strong attention to detail, and the ability to handle multiple projects at once
Ability to work in a fast-paced work environment and problem solve quickly
Comfortable interacting directly with patrons, media contacts, and others as needed
A passion for art & culture and live events
Ability to prioritize and to work independently and proactively on a team
Must be available to work evenings and weekends
Applicants must be authorized to work in the United States. City Parks Foundation does not offer visa sponsorship.

Nice To Haves

Bi- or multi-lingual a plus

Responsibilities

Attend SummerStage performances in all five boroughs as the primary on-site Marketing contact (estimated 3-5 events/week with variance) between June - September with an estimated 10-15 remote office/admin hours per week with fluctuation week to week
Assist with special projects surrounding SummerStage’s milestone 40th anniversary, including marketing campaigns, audience giveaways, and more
Supervise up to two on-site marketing interns per event, assigning tasks, assignments, and overseeing all responsibilities
Serve as the primary Marketing point of contact on-site at citywide SummerStage shows for media partners, production staff, photographers, interns, press, and the general public
Managemedia partner on-site activations; coordinating planning details and assisting setup on-site
Assist sponsorship activations, on-site media partners,and the SummerStage membership program when needed
Oversee and assist any press on-site with check-in, credentials, and interviews when needed
Oversee with the operations and security teams,the photography press pit onsite;escort members of the press to and from the area as needed, monitoring time limits within
Manage and oversee interns and the citywide Marketing / Info booth, with responsibilities including but not limited to: booth set up, guest communications, email signup collection, and distribution of marketing materials
Oversee and assist the interns with on-site social media plan, including: advancing pre-approved posts, approving on-site drafted posts (photos and copy); posting live updates on Instagram, Facebook, TikTok, X; and answering questions and direct messages when needed
Manage on-site staff photographers and videographers, including review of the shot sheet and emphasizing important shots needed; downloading, and organizing all show photo folders post event, in a timely manner
Review signage at each show and coordinate with the production team to ensure correct placement
Review stage video screens at each show (when applicable) to ensure smooth operation of marketing slides, stage announcements and other multimedia content captures for each show
Produce daily show recaps within 24 hours following performances and assist with season-end partner recap summaries
Attend weekly virtual SummerStage production meetings, in-person orientation and season-end debrief meetings (minimum of 2)
Additional on-site assistance as needed
Assemble a weekly marketing supplies packing list and ensure all items are packed, clearly labeled, and sent to the citywide production team in advance of each weekend performance
Remote office/admin weekly work to prepare for performances citywide. Tasks include but are not limited to: weekly briefs for on-site events; assistance to interns, vendors, media partners, photographers, and other marketing partners; time-sensitive drafting of copy for show social media posts in advance