On-Call Event Assistant

Transwestern • Chicago, IL

2d • $30 • Onsite

About The Position

Four dynamic, integrated companies make up the Transwestern enterprise, giving us the perspective to think broadly, deeply and creatively about commercial real estate. Clients and investors rely on us for expertise that spans institutional and opportunistic investment, development, hospitality, and brokerage and asset services. Our award-winning, collaborative culture empowers team members with resources and independence to work across boundaries in pursuit of innovative solutions, reinforcing a reputation for service excellence that translates to measurable results. Through offices nationwide and alliance partners around the globe, we positively impact the built environment and our communities while fostering a work climate that champions career vitality for all. Learn more at transwestern.com and @Transwestern. Part of the Transwestern companies, Transwestern Real Estate Services (TRS) strives to add value for investors, owners, and occupiers across all commercial property types. Fueled by a holistic perspective of the real estate life cycle, agility and creativity are hallmarks of our approach, while vast national resources and sound market intelligence underpin customized recommendations and property solutions. Transwestern is built on a common purpose - Empowering Good People to do Extraordinary Things Together. We are committed to the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence. POSITION SUMMARY: We are seeking an On-Call Events Assistant to assist our events management offices at Millennium Park and the Chicago Cultural Center located in downtown Chicago.

Requirements

• Bachelor’s degree or equivalent experience/education preferred.
• 2+ years of experience in the private, corporate, or non-profit event, house management or tour industries, or an equivalent combination of training and experience is required.
• Proficiency in Microsoft based software.
• Excellent oral and written communication skills
• Good knowledge of facility operations as they relate to private events, specifically in an arts related venue
• Ability to handle multiple tasks, direct contract staff, manage time effectively and establish workflow priorities.
• Solid organizational skills with the ability to work efficiently with minimal supervision.
• Ability to work late evenings and weekends.

Responsibilities

• Coordinate event activities with clients, vendors and Events team and contract staff (production assistants, security, and custodial)
• Assist and oversee event logistics, deliveries and event set up and tear down
• Work with clients and vendors to ensure the successful execution of events; attend events; troubleshoot and provide resolution to event issues as they arise
• Ensure adherence to Millennium Park and the Chicago Cultural Center policies, rules and regulations by clients, vendors and staff
• Assist in overseeing and researching catering companies; ensure completion of all applicable agreements
• Assist in performing various clerical and administrative duties, such as responding to in-person and telephone inquiries, compiling and distributing events/sales packages, sending mass mailings, completing data entry, etc.
• Performs related duties as required

What This Job Offers

• Career Level: Entry Level