Office Technician - #2883.06

Wade Trim•Taylor, MI

19h

About The Position

We are looking for an Office Technician to join our Construction Team in our Flint, Bay City, or Taylor office. Candidates must have at least three years' of related experience, a High School Diploma, MDOT certified Office Technician (active) and prior MDOT document experience or training. A minimum of two years of FieldManager and/or AASHTOWare experience and a valid driver's license is also required. Strong written and verbal communication skills/coordination skills are critical along with computer proficiency. Typical responsibilities include: Set-up and maintain complete project files in FieldManager and ProjectWise Track material usage in accordance with the contractors' Material Source Lists in FieldManager and ProjectWise Review/edit Inspector Daily Reports in FieldManager and ProjectWise Interpret project plans, specifications, and Special Provisions Prepare draft Contract Modifications Review contractor payrolls and verify prevailing wage (Davis/Bacon) on MDOT and federally funded projects in LCPTracker Prepare biweekly estimates in FieldManager Review contractor payments to subcontractors in MERS Prepare certification letters, substantial completion letters, final inspections letters Write letters to contractors/owners and expedite resolution for various issues (i.e. deficiency lists) Assist in the preparation of proposals Prepare project status and other reports Prepare project records for MDOT audits and/or other agencies, including internal project self-audits Monitor task budgets and progress Assist Project Managers with duties as assigned Attend client, public, project and staff meetings including client progress, plan review, pre-construction, etc. Attend seminars and/or training classes Maintain excellent client relations Maintain a safe working environment

Requirements

At least three years' of related experience
High School Diploma
MDOT certified Office Technician (active)
Prior MDOT document experience or training
Minimum of two years of FieldManager and/or AASHTOWare experience
Valid driver's license
Strong written and verbal communication skills/coordination skills are critical
Computer proficient

Responsibilities

Set-up and maintain complete project files in FieldManager and ProjectWise
Track material usage in accordance with the contractors' Material Source Lists in FieldManager and ProjectWise
Review/edit Inspector Daily Reports in FieldManager and ProjectWise
Interpret project plans, specifications, and Special Provisions
Prepare draft Contract Modifications
Review contractor payrolls and verify prevailing wage (Davis/Bacon) on MDOT and federally funded projects in LCPTracker
Prepare biweekly estimates in FieldManager
Review contractor payments to subcontractors in MERS
Prepare certification letters, substantial completion letters, final inspections letters
Write letters to contractors/owners and expedite resolution for various issues (i.e. deficiency lists)
Assist in the preparation of proposals
Prepare project status and other reports
Prepare project records for MDOT audits and/or other agencies, including internal project self-audits
Monitor task budgets and progress
Assist Project Managers with duties as assigned
Attend client, public, project and staff meetings including client progress, plan review, pre-construction, etc.
Attend seminars and/or training classes
Maintain excellent client relations
Maintain a safe working environment