Office Support Specialist - OS2

State of Oregon • Salem, OR

1d • Hybrid

About The Position

Do you thrive in a fast-paced environment with competing priorities? Do you see yourself in a support role on a collaborative team? Then look no further! Advance your career with the Higher Education Coordinating Commission’s Office of Workforce Investments team as an Office Specialist 2. Why Join Us The Oregon Higher Education Coordinating Commission (HECC) envisions a future where all people benefit from the economic, civic, and cultural impact of high-quality postsecondary education, training, and workforce development. Come work with a team that values equity, collaboration and empathy within beautiful Salem, Oregon! Come for a job. | Stay for a career. | Make a difference… for a lifetime! Our amazing benefits include: Competitive medical, vision and dental benefits package for the employee and qualified family members. Opportunity to participate in a deferred compensation savings program. A fabulous retirement program. Click here to visit our full benefits website. Work-life balance! 11 paid holidays per year. 3 additional paid "Personal Business Days" per year. 8 hours of sick leave accumulated every month. Progressive vacation leave accrual, starting at 8 hours per month, with increases every 5 years. Hybrid remote work options – OWI requires a 1 day in office on Wednesday’s. What You Will Be Doing You will provide clerical and technical support for the staff of the Office of Workforce Investments, they will provide secretarial and administrative support for the Oregon Youth Works team and programs, and they will assist program partners as needed by providing informational and technical assistance. The specific support this position provides will vary and will require the employee to determine the most appropriate course of action within the established OWI procedures. The Work at a Glance Clerical Support Checks availability of partners/meeting attendees and schedules meetings Note taking for internal team meetings, as well as public meetings for Oregon Youth Works board and the Future Ready Industry Consortia Support the arranging of travel for the Office of Workforce Investments team Information and Technical Assistance Serves as point of contact for multiple program Outlook inboxes. Provides overall technical support for the Office of Workforce Investment’s public meetings. Record Processing Reviewing program and grantees reports. Supports communications for the Office of Workforce Investments, including newsletter content development, social media content development and postings. Other Duties as Assigned Supports program and grantee site visits with the Oregon Youth Works team. Attends and supports trainings and convenings for the Office of Workforce Investments team. Works collaboratively with other Office of Workforce Investments’ support staff on cross training, alignment, and process improvement. This is a full time; permanent position headquartered at HECC’s Salem Office and represented by SEIU. This position is required to either possess and maintain a valid driver's license by the state of residence or provide an acceptable mode of alternative transportation, in order to travel to required training and meetings. The successful candidate may be eligible for in-state hybrid work, which consists of performing duties onsite in a standard office environment and working remotely. OWI requires a 1 day in office on Wednesday’s. For a complete list of duties and working conditions, please contact the recruiter for the position description.

Requirements

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
• An associate degree in any field; OR
• An equivalent combination of education and experience.

Nice To Haves

• Adaptable and able to manage shifting priorities and changing demands.
• Highly organized with strong attention to detail and accuracy.
• Excellent communication and interpersonal skills with the ability to resolve conflicts effectively.

Responsibilities

• Clerical Support Checks availability of partners/meeting attendees and schedules meetings
• Note taking for internal team meetings, as well as public meetings for Oregon Youth Works board and the Future Ready Industry Consortia
• Support the arranging of travel for the Office of Workforce Investments team
• Serves as point of contact for multiple program Outlook inboxes.
• Provides overall technical support for the Office of Workforce Investment’s public meetings.
• Reviewing program and grantees reports.
• Supports communications for the Office of Workforce Investments, including newsletter content development, social media content development and postings.
• Supports program and grantee site visits with the Oregon Youth Works team.
• Attends and supports trainings and convenings for the Office of Workforce Investments team.
• Works collaboratively with other Office of Workforce Investments’ support staff on cross training, alignment, and process improvement.

Benefits

• Competitive medical, vision and dental benefits package for the employee and qualified family members.
• Opportunity to participate in a deferred compensation savings program.
• A fabulous retirement program.
• 11 paid holidays per year.
• 3 additional paid "Personal Business Days" per year.
• 8 hours of sick leave accumulated every month.
• Progressive vacation leave accrual, starting at 8 hours per month, with increases every 5 years.
• Hybrid remote work options – OWI requires a 1 day in office on Wednesday’s.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree