Office Support Assistant

Elevation Land Solutions • The Woodlands, TX

19h

About The Position

Elevation Land Solutions has a unique opportunity for a confident, passionate, innovative professional looking for an opportunity with a progressive land development civil engineering firm. The Office Support Assistant is a position which is an integral contribution of administrative services to our firm.

Qualities for our Office Support Assistant are:
· Radiates professionalism.
Exceptional organizational skills.
Strong administrative skills and an ability to multitask.
Proactive problem solver. Team player with acute willingness to assist with anything.
Adaptability and the ability to work with different personality types effectively.
Makes independent decisions within a general framework.
Master of time management.
Strong written and oral communication skills.
Aligns with Elevation’s core values and mission statement.
Proficient in Microsoft 365 (including Teams).
Dependable, punctual, and available to work overtime as needed. Occasional coverage for other office assistants when necessary.

Requirements

• High school diploma with some college preferred.
• Prior experience in a similar role is preferred.
• Hours required are 7:30 AM - 5:30 PM (Monday through Thursday) and 8AM – 12:00 PM on Fridays.
• Dependable transportation

Nice To Haves

• Notary certification a plus

Responsibilities

• Serves as the initial point of contact for both internal and external clients. Greeting visitors, collect client information, and ensure they are welcomed in a professional manner in conformity to the firm’s standards.
• Maintain a neat, well stocked, and organized atmosphere of reception desk and surrounding guest area, including Swag Store. Provide decoration changes with the season.
• Maintains multiple organized inboxes, company contacts database and distribution lists to firm standards.
• Handles employee inquiries, issues, troubleshooting, and feedback related to services within the office environment with a primary goal to positively impact on the care and comfort of employees, guests, and clients.
• Provides general support for conference rooms including meetings and technical troubleshooting for AV equipment.
• Process incoming and outgoing mail, including courier services with urgency. Coordinate with support staff on handling procedures.
• Answer all incoming telephone calls and send accurate messages to appropriate departments.
• Assists in various administrative special projects as needed.
• Maintains a par level of office supplies, snacks, and beverages by assisting Facilities Coordinator when needed.
• Coordinates onsite training seminars including invitations, reservations, ordering food/beverage, and setting up/cleaning up meeting rooms.
• Can perform the physical demands of a typical office environment and lift 20lbs.
• Run occasional business-related errands.
• Assist with document preparation, copying, scanning and filing.
• Additional office/administrative duties as needed

Benefits

• We offer a people-driven culture, meaningful work, competitive salaries, generous paid time off and an extensive benefits package that includes health, life, disability, dental, vision coverage and 401(k).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED