Office Support Assistant IV, Division of Biological and Biomedical Systems, 28070

University of Missouri System • Kansas City, MO

25d • $21

About The Position

This position serves as the Division Director's Assistant within the Division of Biological and Biomedeical Systems Office. The position provides administrative support within the Division of Biological and Biomedical Systems (BBS) as well as interacts with Shared Service personnel working with the Division, and with the Dean staff in the School of Science and Engineering. This position reports directly to the Director. This person maintains a current knowledge of functions and procedures of BBS and will serve as a resource person for faculty, staff, students and visitors within BBS.

Requirements

• Work Skills (including diplomacy and tact, and empathy)
• Team building, participating in a team, working with diverse personnel.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, faculty, students, external partners, alumni, and donors.
• Ability to work independently and with professional discretion.
• Excellent time-management, and problem-solving skills.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Proficiency in Word, Excel, PowerPoint and Outlook/Exchange.
• Customer Focus and Customer Service Skills (phone, in person, online, public presentations)
• High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

Nice To Haves

• Bachelor's degree or equivalent experience.
• Previous experience in administrative support, especially in an educational organization.

Responsibilities

• Supports Director administratively in all aspects of their role.
• Assists with monitoring finances and assigning charge codes (mocodes) for expenses.
• Works with the following people for BBS: Shared Services in IT, HR, MCOM, Finance, Foundation Facilities Manager Senior Administrative Assistant Loading dock staff
• Staffs Director's office including ensuring the following tasks are performed: answering emails, mail and phones, accepting package and other deliveries, lunchtime relief, parking pass distribution, greeting visitors/guests/seminar speakers.
• Assists the Director with daily administrative duties and completes a broad variety of administrative tasks including overseeing appointments calendar; composing and preparing correspondence; arranging agendas and compiling documents for meetings.
• Communicates with the Faculty, Staff and Students on the Director's behalf
• Serves as the Director's administrative liaison to University staff
• Coordinates meetings and strategic activities within the Division, University and externally.
• Disseminates information in internal and external communications - memos, emails, presentations, reports.
• Provides administrative support for Facilities Manager and IS Shared Services to ensure equipment is maintained and repaired as needed.
• Performs administrative duties (typing, printing, and filing) for the Division.
• Maintains security and confidentiality of Director, faculty, staff, and student materials.
• Maintains current information regarding campus services, special events, deadlines, faculty and facilities.
• Monitors mandatory training for all BBS personnel - staff and faculty
• Performs other duties as assigned.

Benefits

• This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees