Office Support Administrator II

Garver • Fayetteville, NC

21d • Onsite

About The Position

Provides above basic level administrative support, which may include drafting letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, or presentation software. Screens calls and visitors, prepares agendas, and arranges travel for meetings and special events. Coordinates high volume of lunch events and other in-person meetings recurring weekly and often daily. Ensures cleanliness of all office areas (outside of janitorial services). Communication with, and coordination of, office cleaning service and repairs. Package pickup and delivery. Sorts and distributes incoming mail and prepare outgoing mail and packages. Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.).General typing, copying, printing, binding. Basic data entry in information systems and databases. Generates simple documents such as letters, memos, spreadsheets, and presentations. Scans and sends documents to clients, sub-consultants, and other Garver offices. Scans documents to electronic files. Services office fleet vehicles as needed and maintains vehicle logs. Assists with fleet vehicle tag renewals. Assists with travel arrangements. Assists with agendas, meeting minutes, and attends meetings as needed. Codes, routes, tracks, and records office-related invoices/expenses. Prepares expense reports. Maintains calendars for staff, conference rooms, vehicles, etc. Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.). Plans, coordinates, and manages all aspects of recurring meetings, workshops, and lunch-and-learn sessions, including meals, printed materials, venue arrangements, audiovisual setup, and cleanup. Drives and champions Garver culture initiatives/Garver Ambassador. Other duties as assigned.

Requirements

• High School Diploma or equivalent
• 3 or more years of professional experience
• Valid Driver’s License
• Knowledge of standard office equipment
• Knowledge of Microsoft Office
• Knowledge of Word processing, spreadsheets, presentations, and document creation
• Skill In organizational and prioritization skills
• Skill In communication and teamwork
• Skill In data entry/keyboarding
• Skill In customer service
• Capability to become trainer within the office support track
• Operate standard office equipment (printing, scanning, faxing, copying, etc.)
• Problem-solve and assist team(s) as needed
• Ability to sit for long periods of time
• Lifting or carrying up to 30 pounds
• Pushing or pulling
• Keyboarding
• Driving
• Stooping, crouching, or kneeling
• Ability to hear, understand, and distinguish speech to communicate in-person and on the telephone
• Visual acuity to read printed materials and screens
• To be considered for this role, you must provide a Cover Letter with your application

Nice To Haves

• College level courses or professional certifications
• Basic IT experience

Responsibilities

• Drafting letters, reports, charts, graphs, etc.
• Screening calls and visitors
• Preparing agendas
• Arranging travel for meetings and special events
• Coordinating high volume of lunch events and other in-person meetings recurring weekly and often daily
• Ensuring cleanliness of all office areas (outside of janitorial services)
• Communication with, and coordination of, office cleaning service and repairs
• Package pickup and delivery
• Sorting and distributing incoming mail and prepare outgoing mail and packages
• Ordering, checking in, and distributing general office supplies (coffee, vending, break room, restroom, mailroom, etc.)
• General typing, copying, printing, binding
• Basic data entry in information systems and databases
• Generating simple documents such as letters, memos, spreadsheets, and presentations
• Scanning and sending documents to clients, sub-consultants, and other Garver offices
• Scanning documents to electronic files
• Servicing office fleet vehicles as needed and maintains vehicle logs
• Assisting with fleet vehicle tag renewals
• Assisting with travel arrangements
• Assisting with agendas, meeting minutes, and attends meetings as needed
• Coding, routing, tracking, and recording office-related invoices/expenses
• Preparing expense reports
• Maintaining calendars for staff, conference rooms, vehicles, etc.
• Planning, coordinating, executing, facilitating, and cleaning up office events (holiday party, summer picnic, retirements, morale, etc.)
• Planning, coordinating, and managing all aspects of recurring meetings, workshops, and lunch-and-learn sessions, including meals, printed materials, venue arrangements, audiovisual setup, and cleanup
• Driving and championing Garver culture initiatives/Garver Ambassador
• Other duties as assigned

Benefits

• Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere.
• Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects.
• By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees