Office Supervisor

Suntex Marina Investors, LLC•Oxnard, CA

11d•Onsite

About The Position

The Office Supervisor is responsible for providing administrative support per the direction of the Regional Manager. The Office Supervisor must be able to work collaboratively and is responsible for assisting in organizing all revenue and accounts payable data, as well as, providing back up for Store and other Front Office necessities on a case-by-case basis. The Office Supervisor is an excellent communicator and provides the highest level of service in a friendly, helpful manner while remaining practical, efficient, and accurate. The Office Supervisor projects a professional company image through all types of interaction and can seamlessly work in a fast-paced environment under pressure while directly assisting the Regional Manager. The Office Supervisor may be responsible for the supervision of the Office Assistant(s) if applicable.

Requirements

Must have a minimum of two (2) years’ experience proven in progressive office supervision and/or bookkeeping or clerical responsibilities
Must possess good computer skills, specifically in Microsoft Office products
Must be able to complete a background check deemed acceptable by the Company
Must be able to proficiently express oneself, conveying clear communication
Strong ability to develop friendly partnerships with all levels of personnel
Excellent interpersonal and communication skills
Ability to achieve goals and targets with supervision at the direction of the Regional Manager
Ability to proactively organize and prioritize work
Must be able to collaboratively and seamlessly work in a team and office environment
Must be flexible and adaptable to a fast-paced environment
Must prove a demonstrated proficiency in Microsoft Office, Excel, and Word products
Must be able to independently lift, carry, push, and pull up to fifteen (15) pounds
Must be able to swim or be willing to wear a personal flotation device in instances of emergency
Must be able to perform simple grasping, fine manipulation, and repetitive hand and arm movements frequently, including squeezing and overhead reaching occasionally
Must be able to bend, squat, crawl, kneel, push, pull, and/or walk on uneven surfaces on an occasional basis
Must be able to operate general computer equipment including laptop, keyboard, and mouse with ease
Must be able to utilize a phone, both desk and mobile, with ease
Must be able to sit for extended periods of time at a desk setting
Must be able to effectively utilize computer monitors for the purpose of analyzing groups and subsets of data for extended periods of time
Must be able to listen to and analyze data audibly in order to effectively communicate with various parties including but not limited to staff, customers, management, visitors, etc.
Must be able to walk outside in a variety of weather conditions (rain, wind, heat)

Responsibilities

Ensure complete and timely processing of daily procedures
Assist with processing payroll and month end close in a timely manner
Process checks and assist with deposits, as required
Maintain confidential files
Email monthly billing statement to clients, as directed, ensuring all statements are ready for timely processing
Create and modify documents using Microsoft Office and Excel per the direction of the Regional Manager
Exhibit a positive attitude with all parties, reflecting the Company’s Core Values
Maintain all inventory regularly including inputting inventory counts and adjustments, if applicable
Collect all past due contracts at the direction of the Regional Manager
Answer phone calls and assist with customer inquiries as it relates to the marina, contracts, billing, insurance, etc.
Code and submit payables per the assigned deadline
Work with the property leadership team to ensure timely tracking of expenses
Adhere to all safety policies and procedures
All other special projects and duties as assigned