Office Specialist

City Of Moorhead • Moorhead, MN

1d • $22 - $23

About The Position

The City of Moorhead is accepting applications for an Office Specialist position in the Public Works Department. This administrative support position performs basic work assisting the public, providing customer service, answering the telephone, responding to questions, receiving/greeting visitors, researching and managing special projects and/or programs, preparing reports and documents, maintaining records and files, completing word processing and data entry activities, ensuring compliance with policies, procedures, ordinances, regulations, and related work as required.

Requirements

• High school diploma or GED
• Six months experience in an office setting providing administrative clerical support, or related field
• Proficient in basic software including Microsoft Word, Excel and Outlook
• Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of the organization and functions of the department and of general administrative policies and practices; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to prepare effective correspondence independently; ability to type accurately at a reasonable rate of speed; ability to operate standard office equipment and applicable software packages; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with associates and the general public.

Responsibilities

• Administers and manages various projects and programs.
• Greets citizens and visitors; responds to various inquiries; redirects as necessary to appropriate personnel for additional services.
• Receives and screens phone calls; answers inquiries; redirects calls internally and externally as necessary.
• Provides information to citizens and employees.
• Processes and enters information into computerized systems; codes and verifies data; updates, edits and corrects files; produces reports for relevant departments and agencies.
• Creates and maintains department systems, files and records in accordance with appropriate retention schedules.
• Performs word processing activities; composes correspondence independently and in accordance with procedures.
• Processes mail.
• Orders supplies and maintains inventory; maintains purchase orders and requisitions.
• May perform other department-specific administrative duties including: transcription, scheduling, hardcopy/electronic notifications, database maintenance, budget preparation and maintenance, deposit reconciliation/cash handling, timesheet/check request/expense report processing, reservations, travel arrangements, radio operation, processing of confidential information, background checks, meeting coordination.
• Performs other duties as requested.
• Attendance at off-site courses/trainings/seminars may be required.

Benefits

• Part-time employees accrue paid vacation and sick time, participate in the MN Public Employees Retirement Association (PERA) pension and are eligible for 11 paid holidays.
• Positive, friendly and team-oriented culture
• Comprehensive benefits and pay
• Flexibility to support work-life balance
• On-going training and career development
• Ability to make a difference in our community

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED