Office Specialist (Admissions Coordinator) -LRC

State of Nebraska•Lincoln, NE

1d•$17

About The Position

Position Overview Working under limited supervision, the Office Specialist supports the day-to-day operations of the Health Information Management Department, with a strong focus on accuracy, confidentiality, and the secure handling of medical information. A valid driver’s license is required. Are you looking for an opportunity where your accuracy, discretion, and organizational strengths truly matter? Lincoln Regional Center is seeking a dedicated Office Specialist to support our Health Information Management (HIM) department. In this role, you will play a key part in maintaining sensitive information, including electronic medical records—while ensuring efficient daily operations in a healthcare setting. If you’re dependable, detail-oriented, and ready to contribute to a collaborative team, we encourage you to apply!

Requirements

Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency.
OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.
This position requires proficiency in English, including the ability to read, write, speak, and comprehend effectively.
Some positions may require: specialized training; specific data entry or word-processing speeds; a valid driver’s license or independent authorized transportation; and/or criminal history and agency-specific background checks.
Knowledge of: agency policies; administrative and office procedures; computer applications such as word processing, database management, and file systems; customer service practices; and terminology related to assigned work.
Skill in: active listening; communication; understanding and following instructions; creating documents, spreadsheets, and reports; time management; and applying critical thinking.
Ability to: recommend solutions; interpret and apply procedures; summarize information into reports; track and retrieve data; coordinate resources; and maintain strict confidentiality.

Nice To Haves

Experience working in a medical office, clinic, hospital, or health information environment.
Familiarity with electronic medical records (EMR) systems, medical documentation, or health information workflows.
Strong data entry skills and experience handling sensitive or confidential information.
Proficiency with Microsoft Word, Excel, and Outlook.
Detail-oriented with the ability to multitask in a fast-paced healthcare environment.

Responsibilities

Handle general office duties including answering phones, managing emails, and greeting visitors.
Maintain and update files, records, and databases while ensuring confidentiality and compliance with HIPAA and organizational policies, and complete Requests for Information.
Assist with preparing reports, presentations, and correspondence.
Scan, retrieve, and import documents within electronic medical record systems.
Complete Requests for Information.
Complete audits.
Serve as a liaison between departments to support coordinated communication and completion of documentation.
Provide data entry, transcribing, and specialized assistance as needed.
Follow departmental procedures and maintain a high level of confidentiality at all times.