Office Specialist 2
About The Position
The Knight Campus seeks an office specialist 2 (OS2) who is a reliable, hardworking, self-driven, organized, and communicative individual to provide front desk coordination, building logistic support, and office administrative services to the Knight Campus community. The OS2 will be responsible for a variety of office administrative support duties including front desk coordination, loading dock coordination, receiving and deliveries, and sorting and distributing mail. This position will be responsible for onsite event support, general event coordination, room scheduling, filing, reserved parking coordination, and managing distribution/contact lists. Additionally, this position will create professional publications and materials for events, reports, and signage for the building, as well as handle record processing including paying invoices, ordering supplies, and tracking purchases. This position requires the highest level of customer service and professionalism, as well as the ability to exercise good judgment while executing day-to-day tasks independently. The OS2 will provide high-level communications to all levels of the Knight Campus and will interact regularly in person, via email, and by phone with people across the university, and with members of the general public. This position reports to the Senior Manager of Events and Space Rentals and is an essential role in supporting the operations of the Knight Campus. This position works in person Monday through Friday from 9 am to 6 pm.
Requirements
- Two years of general clerical experience. One year of which included typing, word processing, or other generation of documents; OR
- An Associate’s degree in Office Occupations or Office Technology; OR
- Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
- Customer service skills in a professional setting.
- Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.
- Ability for close attention to detail and high accuracy in work.
- Strong organizational skills.
- Ability to communicate effectively with individuals from diverse backgrounds and cultures.
Nice To Haves
- One year of experience in reception or front office administration.
- One year of experience in data entry and record processing.
- Experience working in higher education or a research environment.
- Experience with Microsoft Office and other software programs including: HRIS/FIS platforms, Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and Google Docs.
Responsibilities
- Front desk coordination
- Building logistic support
- Office administrative services
- Loading dock coordination
- Receiving and deliveries
- Sorting and distributing mail
- Onsite event support
- General event coordination
- Room scheduling
- Filing
- Reserved parking coordination
- Managing distribution/contact lists
- Create professional publications and materials for events, reports, and signage for the building
- Handle record processing including paying invoices, ordering supplies, and tracking purchases
- Provide high-level communications to all levels of the Knight Campus
Benefits
- health insurance
- retirement plans
- paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
