District Admin Support (Office Specialist 2)

State of Oregon•Indianapolis, IN

About The Position

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. Note: This position will receive a 2.5% Cost-of-Living Adjustment (COLA), which is not reflected in the salary listed in this posting. The increase will be effective February 1, 2026, and will be reflected in paychecks beginning March 1, 2026. Opportunity awaits! Would you like an opportunity in a career that is both rewarding and provides an opportunity for growth? Would you be interested in joining a team that is passionate about serving children, families, and communities? If so, apply today! We are seeking a District Admin Support (Office Specialist 2) to join our District 4 (Benton, Linn and Lincoln County) ODHS program team. Together, we can create lasting change! As a District Admin Support, you will: Provide general clerical support to caseworkers and unit supervisors. Ensure timely production of all payments. Ensure policy/procedural requirements, forms and letters are in accordance with ODHS policy and procedures. Process all paperwork and payments which guarantees documentation of responsible services to clients and consumers within the district. Perform a wide variety of administrative, general office, and record processing activities to ensure timely and accurate support service to the district, staff, and clients. Guarantees compliance with State and Federal laws to ensure maximum funding for all District programs.

Requirements

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience.
Previous Administrative experience with working knowledge of office procedures.
Experience utilizing time management, and prioritization skills to track and complete tasks.
Experience listening and to understanding people’s values, needs, desires, and even their trauma-responses.
Experience answering multi-line phones and directing calls to the appropriate staff.
Experience conducting work that requires attention to detail, particularly when creating or reviewing documents.
Experience coordinating meetings and taking meeting minutes.
Experience with Microsoft Office and demonstrated attention to accuracy while entering information into computer systems.
A valid driver’s license and acceptable driving record are required for this position.
Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.
Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.
ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Responsibilities

Provide general clerical support to caseworkers and unit supervisors.
Ensure timely production of all payments.
Ensure policy/procedural requirements, forms and letters are in accordance with ODHS policy and procedures.
Process all paperwork and payments which guarantees documentation of responsible services to clients and consumers within the district.
Perform a wide variety of administrative, general office, and record processing activities to ensure timely and accurate support service to the district, staff, and clients.
Guarantees compliance with State and Federal laws to ensure maximum funding for all District programs.