Office Specialist 2, Security Support (Ontario)
About The Position
Office Specialist 2, Security Support (Ontario) Snake River Correctional Institution – Ontario, Oregon Oregon Department of Corrections Are you a detail-oriented, highly organized, and skilled at handling confidential information? Do you thrive in a fast-paced environment where accuracy, professionalism, and teamwork matter? If so, we invite you to join our team at the Snake River Correctional Institution as an Office Specialist 2 supporting the Security Section. This recruitment will be used to fill Office Specialist position(s). As an Office Specialist 2, you will provide confidential clerical and administrative support to Institution Security Management as well as the Institution Staff Deployment System (ISDS) Security Services, Special Housing Section, and the Assistant Superintendent of Security. You’ll play a key role in ensuring smooth operations, compliance with policies, and timely processing of critical reports and documentation. This position requires flexibility – while you will primarily support Security Management, you may also take on shared or rotating duties with other OS2s in the division. Your ability to adapt, prioritize tasks, and handle confidential information will be essential to your success in this role.
Requirements
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience.
- Proficiency in Microsoft Office Suite, with strong competency in Excel (data tracking, reporting) and PowerPoint (presentations, formatting).
- Strong data and document management skills, including accurate tracking, processing, and filing of reports and records.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet multiple deadlines.
- High level of discretion and professionalism in handling confidential staff and AIC information.
- Strong written and verbal communication skills, including the ability to draft reports, prepare correspondence, and take detailed meeting minutes.
- Flexibility and dependability, including the ability to occasionally adjust schedules (afterhours/weekends) to support special events.
- Teamwork and adaptability, with experience providing back-up support to coworkers and adjusting responsibilities to meet operational needs.
Responsibilities
- Provide confidential administrative support to Security Management and related sections.
- Track and process reports, evaluations, grievances, and official communications.
- Maintain records, rosters, timesheets, and correspondence in compliance with standards.
- Manage purchase orders, supplies, and equipment maintenance.
- Support staff with payroll, leave, travel, and scheduling.
- Assist with meetings, minutes, and general administrative tasks, including back-up coverage and special events.
Benefits
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
