Office Specialist 2 - Office Specialist

State of Oregon•Salem, OR

1d•Hybrid

About The Position

Welcome to the Oregon Department of Forestry Our Mission – To protect and promote resilient forests that benefit all Oregonians. The Benefits of Joining Our Team Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Great Benefits Package - watch this video here You’ll be part of the ODF team that serves our fellow Oregonians relying on regulation and protection of both public and private forest land in our great state of Oregon! Click here. This position is Hybrid Remote Work. The duties of this position are performed remotely, as well as our central office in Salem. In addition, the ability to report to Salem is required when business or operational needs are dependent on onsite activities. What we are looking for: Join the Oregon Department of Forestry’s State Forests Division as our next Office Specialist, where you’ll play a key role in keeping our operations running smoothly and efficiently. This position is ideal for someone who enjoys organization, coordination, and supporting a mission‑driven team working to steward Oregon’s state forestlands. In this role, you will provide office support and perform secretarial work for the State Forest Division.

Requirements

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents OR An associate degree in any field OR An equivalent combination of education and experience.
Driver’s License Check - This position requires the operation of a state vehicle for the purpose of conducting official State business. If your license is from outside Oregon, you must submit at least a three-year court/DMV printout. If you have an Oregon driver’s license, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record.
Cover letter and resume are both required - Failure to submit the required cover letter or resume will remove your application from consideration.

Nice To Haves

Strong organization and time‑management – ability to coordinate schedules, meetings, files, logistics, and division operations efficiently.
Professional communication skills – clear, concise writing and strong interpersonal skills for interacting with staff, callers, and visitors.
Document and records management – maintaining files, archives, directives, forms, and rapid‑retrieval systems.
Technical proficiency with office software and equipment – including Word, Outlook, Excel, SharePoint, and basic office hardware troubleshooting.
Confidentiality and discretion – handling sensitive information and executive‑level correspondence with professionalism.

Responsibilities

Provide essential clerical and administrative support to division leadership and staff.
Coordinate daily office operations, schedule meetings and events, prepare agendas, take summary notes, and manage follow‑up communications.
Attention to detail in keeping files organized, directives updated, forms maintained, and distribution lists current.
Oversee travel coordination, including itineraries, lodging arrangements, and expense submissions.
Manage mail distribution.
Greet and assist callers and visitors.
Ensure office equipment and administrative systems operate smoothly.
Support minor tasks for Board of Forestry presentations and rulemaking processes, and help track division projects, timelines, and performance appraisal documentation.