Office Specialist 2 – Computerized Criminal History (CCH)

State of Oregon

3d • Onsite

About The Position

The Oregon State Police in Salem, Oregon is hiring for multiple Full-Time, Permanent Office Specialist 2 positions. These positions are in-office without the opportunity for a remote or hybrid work schedule. Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position. If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 02/18/2026. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 05/05/2026, or until filled, with application review dates occurring approximately every two weeks beginning 02/18/2026. We may close the announcement at any time after this date when we have received an adequate number of applications. If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact [email protected] and reference REQ-194777. The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Requirements

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
• An associate degree in any field; OR
• An equivalent combination of education and experience.
• Must be able to provide credible sworn testimony in a criminal or civil proceeding arising from the performance of duties.
• Must be LEDS certified or be able to obtain certification upon hire.

Nice To Haves

• Ability to communicate orally with agency staff, personnel in other agencies, the general public, and with equipment service technicians.
• Proficient in processing documents, verifying, and checking accuracy.
• Proven ability to make sound judgements and decisions in the application and explanation of laws and rules, policies, and procedures.
• Ability to operate office equipment such as computer terminal or photocopier.
• Knowledge of and experience using Microsoft Office productivity applications, including Outlook, Word, and Excel.

Responsibilities

• interpret and assess a variety of documents and analyze information from a variety of sources to make accurate determinations for criminal history records maintenance
• submitting documents for entry, modification, and/or deletion to assure complete and accurate criminal history information is available to criminal justice and other regulatory agencies through the LEDS database
• Completed records help support sections within the Criminal Justice Information Services (CJIS) Department such as our Firearms Instant Check Unit (FICS), Automated Biometric Identification Systems (ABIS), and our Sexual Offender Registry (SOR)
• learn, understand, and adhere to certain statutes and Oregon Administrative Rules related to the dissemination of criminal history record information
• frequent direct contact with the public in person, over the telephone, and through electronic communication
• in person interaction with customers seeking services provided at OSP General Headquarters and answering questions related to criminal histories and status of requests submitted by the public

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree