Office Services Coordinator - Orange County

Hawkins Parnell & Young, LLP•Santa Ana, CA

About The Position

Hawkins Parnell is looking for an Office Services Coordinator to join its Orange County (Santa Ana/Irvine) office. This position provides administrative support in a fast-paced litigation environment. Candidates must have strong organizational skills, verbal and written communication skills, possess a strong work ethic and be proficient in MS Office. Successful candidates will have some experience handling a busy front desk in a professional environment. Experience at a law firm or another legal/professional services environment is a plus. HPY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability, and Profit Sharing. Hawkins Parnell is a national litigation powerhouse with offices spanning the United States. Our 250-person litigation team defends prominent individuals and small businesses to many of the largest corporations in high-risk litigation and business disputes nationwide. Over the last half-century, our success has relied on one distinction: OUR PEOPLE. We rely on the uniqueness of each team member to create a culture that drives innovation and exceptional results for our diverse client roster. Through actively embracing different backgrounds and perspectives, we foster an environment that is vibrant, challenging, and rewarding. Hawkins Parnell & Young is an Equal Employment Opportunity Employer.

Requirements

Proficient in MS Office
Office experience required
Ability to work independently
Critical reasoning and personal judgment required
Strong organizational skills
Excellent written and verbal communication skills

Nice To Haves

Experience at a law firm or another legal/professional services environment is a plus.

Responsibilities

Serve as front-desk point of contact in Orange County office
Answer office phone lines and roll calls efficiently and accurately
Coordinate with office visitors and guests as needed
Create and maintain electronic files in compliance with internal policies
Work with attorneys and staff to complete administrative tasks such as maintaining calendars, imaging documents, and coordinating mail and package flow
Find and retrieve information from files in response to requests from team members
Learn and utilize litigation support software as needed
Maintain office decorum and presentability as needed