Office Services Clerk

Preti Flaherty • Portland, ME

48d • Onsite

About The Position

At Preti Flaherty, one of New England’s largest law firms with offices in ME, NH, MA and Washington D.C., we know that exceptional people and efficient processes drive our continued success. We are currently seeking to hire an Office Services Clerk to join our Portland, Maine office location. This is a full-time, benefits eligible position, responsible for providing vital support to both the Office Services and Facilities team. The ideal candidate will be a strong self-starter and problem solver with excellent communication skills and impeccable attention to detail. This person will have experience working in an office environment and a strong track record of performing various administrative tasks, all while providing the highest level of support to their coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for this position.

Requirements

• A High school diploma or equivalent (GED) is required.
• Proficiency in operating Microsoft Office products and a high aptitude for learning new software and systems.
• Strong time management, organizational, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to move/lift to 50 pounds, bend, stretch, and stand for extended periods.

Nice To Haves

• Experience in helping to develop internal processes and filing systems.
• Previous office services experience preferred.
• A valid driver's license and reliable transportation.

Responsibilities

• Perform general administrative tasks such as answering and directing phone calls, handling email, faxes, files, mailings and deliveries; and coordinating meeting-room calendars.
• Ensure the office is clean, fully stocked and organized, paying special attention to kitchen areas, conference rooms, stockrooms, storage closets, and communal areas.
• Order office supplies, stock supply stations and break areas, and ensure equipment is operable.
• Maintain filing system, contact database, employee lists and inventories.
• Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events.
• Assist with office moves.
• Travel to other offices as needed.

Benefits

• A collegial work environment where talent is nurtured, and professional growth is supported.
• Competitive compensation and benefit offerings include health, vision, dental and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees