Office Services Assistant-Bilingual Chinese speaking required

Visiting Nurse Service of New York d/b/a VNS Health•New York, NY

2h•$17 - $22

About The Position

Performs a variety of office services duties related to daily office operations. Receives direct incoming telephone calls to appropriate staff on a timely, responsive manner. Greets and provides direction to all visitors, as required. Works under general direction.

Requirements

High School Diploma or equivalent work experience required
Minimum two years’ experience preferred
Effective oral/written/interpersonal communication skills required
Ability to multi-task in a fast-paced environment required
Bilingual Chinese speaking required

Responsibilities

Greets all visitors and ensure their registration on visitor log. Notifies appropriate staff members of visitor’s arrival.
Receives all incoming telephone calls. Takes and completes messages and/or directs such calls to appropriate staff.
Provides general clerical duties (i.e., photocopies, faxes and collates materials)
Processes compliance related forms for status updates, such as; in-active status, reactivation status and termination forms.
Works collaboratively internally to process clearances for field staff who are requesting to return to work.
Assists internally with audits, such as pulling employee related files.
Handles incoming, sorting and out-going of all mail and delivers mail interdepartmentally and inter-office at the scheduled times.
Retrieves and storing supplies in the basement, keeping it organized and secure.
Assists in the preparation, processing and logging of all supplies.
Assure a safe, clean, secure, and properly maintained work environment.
Carries out light cleaning duties (mopping, cleaning kitchen dusting).
For Facilities only:
Performs a variety of office support functions related to maintaining the office (i.e. changing light bulbs, minor repairs and furniture moving.
Participates in special projects and performs other duties as assigned.