Office Services Assistant (Part-Time)

ASQ Careers • Milwaukee, WI

3d • $17 - $21 • Onsite

About The Position

ASQ is the leading membership association to help quality professionals achieve their career goals and drive excellence through quality in their organizations and industries. We provide expertise, knowledge, networks, and solutions to a global membership of individuals and organizations spanning more than 140 countries. ASQ was founded in 1946 and is headquartered in Milwaukee, Wisconsin. The part-time Office Services Assistant is responsible for maintaining daily business operational duties such as administrative task management, managing building facilities, and providing support to staff for tasks related to this work. Key duties include office supply delegation and replenishment, management of incoming and outgoing mail/packages, coordinating vendor services, maintaining office equipment, set up/break down of tables for office events, and supporting staff onboarding and offboarding. The ideal candidate will be a strong multi-tasker with great organizational skills, have previous experience using Microsoft Office Suite (Word, PowerPoint, Excel), possess the ability to communicate professionally in an office setting, and have previous experience with using standard office equipment (printers, scanners, etc). The hourly pay range for this role is $16.50 - $20.50 per hour. Any extended offer is based on the candidate's experience and overall fit for the role. The work schedule will consist of 8-12 hours a week on Tuesday and Wednesday between the hours of 8:30am-2:30pmCT.

Requirements

• A high school diploma or GED
• Minimum of 1 year of experience in an office services or administrative role
• Or equivalent combination of education and experience.
• Must be able to comply with attendance and timeliness policies.

Responsibilities

• Manages office upkeep including the restocking of kitchenette supplies.
• Acts as point of contact for office facility vendors and maintenance.
• Prepares conference rooms for meetings and events through the setup and break down of tables and chairs.
• Processes and prepares incoming/outgoing mail and packages including post office mailings and UPS shipments.
• Conducts various administrative tasks such as data entry, scanning, and filing documents.
• Handles invoice management, which includes receiving invoices via email, inputting invoices along with packing slip through Adobe Sign for signatures and collaborating with the Finance department for processing.
• Manages inventory control by stocking, ordering, and organizing office supplies and equipment.
• Provides onboarding/offboarding support including setup for new hires and equipment return for exiting staff.
• Occasionally use manual pallet jack to move shipment pallets.
• Adheres to ASQ Competencies: Trust, Accountability, Collaboration, and Transparency.  
• Performs all other duties as assigned. 

Benefits

• Competitive base pay, opportunities for learning and growth, and perks that inspire your downtime are all part of ASQ’s total compensation package.
• Learning and Growth Challenging and interesting work Benefits of ASQ membership LinkedIn Learning License Performance management and coaching
• Health and Wellness Free access to Avenue MKE Fitness Center and Pickleball Courts
• Culture and Workplace Growing, global organization Mission-driven and committed to sharing ideas and tools that make the world work better Healthy work/life balance Positive, collaborative, team-oriented environment Regular coffee socials, peer to peer recognition, and more!

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees