Office Professional D - Facilities Department

Ritenour School District•Overland, MO

About The Position

Job includes a variety of clerical and office responsibilities, which frequently require the handling of sensitive and confidential material. Extensive interaction with diverse publics in person, by telephone and email must be handled effectively and efficiently. Some duties, for which the employee has major or primary responsibility, are district-wide in scope and require expertise specific to that responsibility.

Requirements

Associates Degree (may be waived based upon related training and work experience)
Five years of experience, prefer at least one year in a position above entry level
Must have ability to type 55 wpm
Regular attendance is required.
Requires travel to work sites within a building.
Reviews and interprets printed reports to obtain information necessary for decision-making, planning and management in assigned area(s). (Reading Requirement)
Prepares and maintains written reports. (Writing Requirement)
Communicates with departmental staff concerning proper procedures necessary for the department efficiently. (Communication Requirements)
Visually obtains information from computer monitor. (Sight Requirement)
Auditorily obtains information from telephone. (Hearing Requirement)
Physical Demands (Strength) -Exerts 20 to 50 pounds of force occasionally, and/or -Exerts 10 to 25 pounds of force frequently, and/or -Exerts greater than negligible up to 10 pounds constantly.
Ability to sit for extended periods of time
Ability to view large volumes of written materials via computer screen and/or records/correspondence/documentation for extended periods of time.
Ability to establish and maintain positive working relationships with district employees and the public.
Knowledge/skills of current office practices, procedures and equipment.
Knowledge/skills of business English, spelling and arithmetic.
Knowledge/skills of the principles of office management.
Skill in word processing accurately when composing or working from rough draft at a working rate of speed.
Skill in the application and interpretation of district and department policies and procedures.
Ability to understand and follow written and oral directions.
Ability to check numbers and written material for accuracy.
Ability to make arithmetic computations and tabulations accurately with reasonable speed.
Ability to maintain clerical records and to prepare reports from varied statistical and accounting information.
Ability to carry out secretarial duties independently and handle correspondence without review.
Ability to perform word processing and data entry tasks with speed and accuracy.
Ability to prioritize work to meet goals on a timely basis.
Ability to instruct other clerical staff effectively.
Ability to develop, layout and implement clerical procedures from general instructions.
Ability to communicate effectively both orally and in writing.
Ability to use coding and filing schemes.
Ability to independently solve problems and make decisions.
Ability to use district software packages.
Ability to assume leadership role in data management systems.
Working knowledge of computer word processing systems, spreadsheet applications, and database systems.
Typing speed with accuracy - 55 wpm preferred.
Must pass skills assessment at proficient level in Google Docs, Sheets and Forms; Microsoft Word and Excel, spelling, math, sorting, filing, grammar and proofreading.

Nice To Haves

Bachelor Degree is preferred.

Responsibilities

Under administrative review, is responsible for initiating and coordinating all of the clerical and office functions required in effective implementation of administrative policies and procedures.
Provides recommendations to improve performance and increase efficiency within the department/area.
Assists with organizing workload in office, establishes priorities and meets deadlines.
Maintains supervisor’s and own schedules of appointments and meetings.
Schedules and makes arrangements for meeting rooms.
Setup and manage district cell phones.
Processes mail and establishes and maintains files.
Monitors and arranges for maintenance of department equipment and programs (security, surveillance, elevators, fire alarm, etc.).
Creates building access cards and ID cards; maintains database of access cards, alarm pins and schedules.
Deals frequently with sensitive, confidential and contentious matters on a district-wide basis.
Assists in compiling, adjusting and monitoring budget information on computer.
Responds to telephone, electronic and written inquiries and/or refers them to the appropriate party.
Initiates contacts and transacts business with outside agencies and parties.
Informs supervisor about issues and concerns which he/she needs to know about.
Performs searches and accesses information on the Internet.
Reads publications, regulations and directives and takes action to implement them and/or refer important matters to his/her supervisor and staff.
Takes initiative to relieve supervisor of administrative detail.
Composes correspondence independently and/or from supervisor’s notes or directions.
Types, prepares, edits, and proofreads in final form a variety of materials for approval by supervisor, printing, and distribution.
Administers, monitors and evaluates the effectiveness of policies and procedures as they relate to employees.
Maintains and confirms accuracy of building use calendars.
Monitors work order system to ensure timely completion of tasks.
Maintains utility usage database
Performs other related work as it appears and as assigned.