Office Operations Manager

EliseAI • New York, NY

4d • Onsite

About The Position

We are hiring an Office Operations Manager to lead office operations for our New York headquarters and oversee execution across locations. This role manages a team of Office Operations Assistants in NYC and SF and owns workplace logistics, vendor management, and large-scale initiatives, including our upcoming complete move of our NY office to our brand new HQ!
The ideal candidate has experience managing office teams, scaling office operations, and leading complex office moves in fast-growing environments. This role serves as the primary point of contact for all office-related operations, setting priorities and ensuring consistent execution through office staff and external vendors while driving efficiency and scalability as the company grows.

Requirements

• Ability to work on-site at the New York City office
• 5+ years of experience in workplace operations, office management, or facilities leadership
• Prior experience managing office teams and coordinating execution through staff and vendors
• Proven ability to scale office operations, including building processes, operational workflows, and project tracking systems
• Demonstrated experience leading office moves or large-scale operational projects
• Strong background in vendor management, contract oversight, and operational logistics
• Comfortable working in fast-paced, ambiguous environments with competing priorities
• Highly organized, proactive, and able to own complex initiatives end-to-end
• Flexibility to adjust work hours as needed to support business and operational requirements.

Responsibilities

• Own and oversee the NYC headquarters relocation to 401 Fifth Avenue
• Manage office planning across multiple floors and buildings in NYC
• Coordinate timelines, vendors, budgets, and internal stakeholders
• Serve as the primary liaison with movers, contractors, and building management
• Act as the main point of contact for all office-related issues
• Oversee day-to-day office operations for NYC HQ (~400 employees)
• Manage desk planning, seating arrangements, space utilization, and office layouts
• Handle building requests, facilities coordination, and operational issues
• Ensure offices are organized, clean, and fully operational
• Own vendor relationships across office operations (cleaning, maintenance, food services, stocking)
• Standardize and scale inventory, ordering, and stocking processes
• Implement systems to support consistent, cost-effective operations
• Implement and improve office procedures and operational workflows
• Introduce scalable systems to support growth beyond startup-stage processes
• Ensure consistency across current and future office locations
• Oversee logistics for internal events, and company gatherings
• Support off-site events in New York City as needed
• Partner with internal teams on onboarding logistics (non-HR)

Benefits

• Equity in the company
• Medical, Dental and Vision premiums covered at 100%
• Fully paid parental leave
• Commuter benefits
• 401k benefits
• Fitness & home services stipend to cover part of your expenses so you can focus on what matters
• A collaborative in-office environment with an open floor plan, fully stocked kitchen, and all meals covered in the office
• Unlimited vacation and paid holidays
• We'll cover relocation packages and make the move exciting, not painful!

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 251-500 employees