Office Operations Lead (Administration & Faci

SUMURI LLC•Magnolia, DE

4h•Onsite

About The Position

SUMURI is seeking a highly proactive Office Operations Lead to ensure the physical, operational, and logistical readiness of our office environment. This is a senior individual-contributor role—not a management position—focused on preparation, execution, and continuity. The Office Operations Lead plans ahead, anticipates needs, and ensures facilities, vendors, and office operations function smoothly without executives needing to micromanage or intervene. Success is measured by readiness, consistency, and the absence of last-minute issues.

Requirements

Plan each workday and the following day before leaving
Track all tasks in writing using systems, schedules, and reminders
Maintain backups and continuity for all responsibilities
Avoid last-minute urgency through foresight and planning
Communicate updates proactively until tasks are fully resolved
Exceptionally proactive and dependable
Thinks in terms of readiness, not response
Takes pride in order, precision, and consistency
Comfortable working independently without micromanagement
Views preparation as a professional responsibility

Responsibilities

Manage day-to-day facility operations, cleanliness, safety, and organization
Proactively prepare conference rooms, meeting spaces, and equipment based on upcoming schedules
Ensure the office environment is orderly, supplied, and ready before the workday begins
Maintain written checklists for cleanliness, safety, inspections, and recurring tasks
Serve as primary contact for office-related vendors and building services
Track contracts, service schedules, and vendor performance
Manage office inventory, supplies, furniture, and equipment
Track administrative expenses and report trends to leadership (no budget authority)
Maintain a rolling 30–90-day operational view (events, visits, maintenance, audits)
Address issues end-to-end: identify, resolve, and prevent repeat occurrences
Maintain documentation so operations continue seamlessly during absences
Coordinate physical onboarding logistics (workspace setup, equipment, access)
Support company meetings, trainings, and events with advance preparation
Provide backup support for scheduling and administrative logistics as needed