Office Administration Specialist

coty

7d

About The Position

The Office Administration Specialist serves as a key partner to the leadership team providing high level administrative support and facilitating internal and external communications.  This role will work closely with the General Manager and serve as a key point of contact for employees and visitors, support leaders and teams with logistics and communications, and help streamline processes through strong organization, attention to detail, and professionalism.

Requirements

• Degree in Business Administration or related field
• Minimum of two years’ experience in an office environment, or Administrative Assistant role
• Strong Knowledge of computer applications (Word, Excel, PowerPoint)
• Strong oral and written communication skills

Nice To Haves

• Knowledge of Manufacturing Operations desired
• Possess excellent computer skills, including experience with MS Excel, MS Word, MS PowerPoint and SAP system
• Possess excellent oral and written communication skills
• Familiarity with digital communication and graphic tools

Responsibilities

• Support the General/Plant Manager and Senior Leadership Team (SLT) as needed in daily activities
• Handle extensive follow-up subjects referred by the Leadership Team to other management personnel for information and comment
• Frequently contact persons of substantially higher rank within and outside the company to supply or obtain information often needed quickly.  These situations often require considerable discretion and tact
• Oversee the Company Store, inventory flow, staffing and budget with guidance of the HR Director or designee
• Serve as site communication lead ensuring consistency and use of appropriate tools as well as continuous improvement
• Site PPE coordinator (coordinate uniforms, safety shoes & safety glasses)
• Serve as primary contact for site tours by outside visitors/groups
• Facilitate outside donation requests and community outreach support/funding with guidance of HR Director or designee
• Execute the stock allocation Daily Management System (DMS) and track all process measures and Key Process Indicators (KPIs)
• Administrative functions including facilitating meetings and travel, completing expense reports, ordering supplies, etc
• Maintains confidence and protects operations by keeping information confidential
• Responsible for managing the site canteen, including budget oversight and operational standards
• Lead internal and external communication initiatives to ensure consistency and engagement
• Animate the Sustainability Committee, driving new action plans, routines, and targets
• Define and maintain the plant’s visual standards, including signage, meeting rooms, and overall site aesthetics
• Act as Project Leader for cross-functional initiatives, ensuring timely execution and alignment with site objectives
• Adherence to site GMP rules
• Other duties as assigned

Benefits

• Health, dental, vision and disability insurance
• 401(k) with generous employer match
• paid time off
• Gender neutral parental leave
• Tuition reimbursement
• Hybrid work arrangements

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level