Office Operations & Executive Support Manager

Assemblix•Indianapolis, IN

1d•Onsite

About The Position

Assemblix is seeking a highly organized and versatile Office Operations & Executive Support Manager on behalf of one of our clients in the Indianapolis area. This role is ideal for a proactive professional who thrives in a dynamic environment and enjoys balancing day-to-day office management with high-level executive and board support. You’ll serve as the central hub of office operations, acting as both the face of the organization and a trusted partner to leadership. This is a unique opportunity to make a meaningful impact across administrative, operational, and strategic functions.

Requirements

3+ years of administrative or office support experience
Excellent verbal and written communication skills
Strong multitasking and organizational abilities
Proficiency in Microsoft Office and basic website management tools
Ability to handle confidential information with discretion

Nice To Haves

Prior experience supporting C-suite executives or managing office operations
Background in customer service or consumer products
Familiarity with digital tools and content management systems
Bilingual (Spanish is a plus)

Responsibilities

Serve as the first point of contact for visitors, creating a welcoming and professional environment
Manage incoming calls with a solution-oriented approach
Coordinate mail and package distribution
Maintain a polished and organized reception area
Respond to consumer inquiries via phone and email with professionalism and empathy
Document and track feedback to support product and marketing insights
Maintain response templates and escalation processes
Prepare summaries of consumer trends for leadership
Perform basic website updates (staff info, contact details, content edits)
Maintain digital filing systems and shared calendars
Support internal communications
Collaborate with Marketing and Sales teams to coordinate sample shipments, influencer kits, and event materials
Assist with company events and special projects
Coordinate board meeting logistics, including materials and catering
Manage executive scheduling and meeting preparation
Arrange travel and accommodations for executives and board members
Maintain confidential documents and communications
Oversee office supply inventory and vendor coordination
Maintain employee directory and organizational records
Support workplace safety and compliance efforts
Assist with HR communications (digital and print)
Maintain and update the HR calendar
Support employee engagement initiatives and events
Provide general administrative support to HR as needed