Office Operations Coordinator

Regal Rexnord•Cambridge, MD

1d•$50,000 - $55,000•Onsite

About The Position

As an Office Operations Coordinator you’ll play a key part in keeping a fast‑paced manufacturing environment running smoothly and efficiently. This role is ideal for someone who thrives on structure, enjoys being the go‑to problem solver, and is ready to expand their skill set into HR, employee engagement, and cross-departmental support. You’ll take ownership of essential daily functions—from coordinating internal events and supporting payroll and basic HR processes to managing vendor relationships, access control programs, and general operational needs. Your strong organizational instincts, attention to detail, and polished communication will help drive a positive employee experience and strengthen the overall effectiveness of the HR team. This is a great next step if you’re looking to grow beyond traditional office management and build deeper expertise in HR operations, people support, and organizational coordination.

Requirements

Three (3+) plus years minimum of high level administrative experience; preferably supporting Human Resources.
Proficient in Microsoft Office - primarily Outlook Scheduling, PowerPoint and Excel, Canva a plus
Excellent customer-facing service skills
Effective interpersonal communication skills and collaborative mindset.
Ability to handle multiple tasks in a fast-paced environment
Ability to operate office machines, i.e., copier, timekeeping systems, access units, etc.
High integrity, professionalism, dependability, and confidentiality
Strong organization and time management skills leveraging digital communications
Ability to work in both team and individual settings with minimal supervision
Strong problem-solving and trouble shooting skills
Ability to frequently lift, carry, and move items up to 30 pounds.
Ability to use step stool / climb ladder as needed for posting and maintaining communication materials.
Ability to remain on foot for extended periods and traverse the manufacturing facility regularly throughout the day
Comfort working within active industrial environments while adhering to all safety guidelines.

Nice To Haves

Manufacturing background a plus
Social media communications a plus

Responsibilities

Serve as primary administrative support to the HR Manager, handling confidential correspondence, and document preparation.
Provide administrative support to the plant and leadership team as needed.
Maintain accurate and compliant employee information in HRIS systems, files, and records in accordance with company policies and regulatory requirements.
Assist with onboarding logistics, including preparation of new hire materials and orientation coordination, and basic benefits administration and Associate support.
Assist in the recruiting process by opening requisitions, posting jobs, coordinating interviews, conference rooms, and meetings.
Support execution of company policies, communications, and HR initiatives across the plant.
Maintain strict confidentiality of sensitive company, employee, and operational information, ensuring records and communications are handled with discretion.
Maintain office supply inventory, event supply, and purchasing workflows to ensure operational readiness.
Support front-of-office responsibilities including visitor check-in and telephone reception, and conference rooms.
Recommend and implement continuous improvements in administrative processes.
Coordinate with other areas such as Safety, Quality, and Production to ensure that personnel comply with the training required by regulations or audits.
Assist HR with presentations for HR related initiatives, trainings, job fairs, group events, and recognition events.
Assist with coordinating and executing numerous fun company events, recognition programs, volunteer initiatives, open enrollment, new hire onboarding, onsite interviews, scholarship programs, MVP awards, holiday functions.
Handle event logistics including purchasing materials, catering, scheduling, and assist with communication rollouts.
Monitor engagement participation metrics and budget allocations.
Develop visually engaging flyers, posters, digital signage, and communication materials aligned with branding standards.
Maintain bulletin boards and communication displays with accurate and timely information.
Assist with timekeeping related processes, timecard badge, new hire set up.
Process employee expense reimbursements, track transactions, and maintain organized audit-ready files for Associates and Vendors providing services
Maintain issuance, activation, deactivation, and replacement of employee access badges.
Track badge assignment records and ensure correct access permissions for roles and departments.
Collaborate with Safety and IT teams to maintain plant security and compliance records.
Manage uniform inventory, distribution, and size tracking for all eligible employees.
Coordinate vendor communication, and budget adherence for assigned programs.

Benefits

Regal Rexnord is committed to providing market-competitive compensation and benefits, maintaining and ensuring a work environment that reflects our Regal Rexnord Values and culture everywhere we operate.
We focus on providing a comprehensive, competitive benefits package that supports our associate’s health, wellness, educational endeavors, and financial stability.
Paid Time Off: Regal Rexnord provides dedicated Sick Leave and a Personal Leave allowance, a flexible approach to providing several floating holidays so Associates can enjoy and observe the events that matter most in their lives.
Professional Development: Professional advancement and personal growth are important to everyone. Regal Rexnord believes in cross-training and collaboration so our Associates can readily transition as needed. We strive to support employees to continuously update their skills so they are more satisfied with their work and motivated to continue learning so all can be a part of contributing to the collective success of Regal Rexnord.
Tuition reimbursement and continuing education allowance
Monthly onsite training programs
Retirement Plans: We offer a 401(k) Retirement savings Plan with matching contributions without a waiting period.
Medical Benefits: We provide some of the most competitive benefits in the industry.
Medical, Dental, and Vision Coverage – Effective Day 1
Short Term and Long-Term Disability
100% company paid Life and Accidental Death & Dismemberment Insurance
Critical Illness, Accident Insurance, Hospital Indemnity
Flexible Spending Account (FSA) & Health Savings Plan (HSA)
Family Benefits: Paid Parental Leave
Paid Family Leave
Adoption Assistance up to $10,000 per adoption
Expanded Fertility Benefits
Employee Assistance Program
Annual Safety Equipment Allowance (Rx glasses, safety shoes/boots, welding helmet & jacket)
Work Environment and Community: Onsite gym and FIT Wellness Program
Insurance premium discount incentives for Wellness Program Participation
Employee referral program
Tuition Reimbursement
Quarterly MVP awards
Regular community involvement and volunteer activities
Fun Associate and family-oriented events throughout the year including the Annual Crab Feast
Benefits Medical, Dental, Vision and Prescription Drug Coverage
Spending accounts (HSA, Health Care FSA and Dependent Care FSA)
Paid Time Off and Holidays
401k Retirement Plan with Matching Employer Contributions
Life and Accidental Death & Dismemberment (AD&D) Insurance
Paid Leaves
Tuition Assistance