Office & People Operations Coordinator
About The Position
This is not a typical admin role. We are hiring an Office & People Operations Coordinator to support the operational foundation of Reflex as we scale. You will ensure the office runs smoothly, onboarding is seamless, candidate experiences are well-coordinated, and internal systems stay organized. The role spans workplace operations, recruiting logistics, people ops coordination, and light social/media support. You’ll work closely with our COO and Head of People. We’re a small team, which means high ownership, high equity, and the chance to shape our brand from the ground up. We are looking for someone with an insane work ethic who is obsessed with quality and wants to win.
Requirements
- 2+ years of experience owning office operations, administrative workflows, or recruiting coordination
- Extremely organized and comfortable juggling multiple parallel workstreams without dropping details
- Clear, direct communicator (written and verbal)
- Comfortable working on-site in a fast-paced, high-intensity environment
- Extremely Organized: You run tight systems. Nothing slips through the cracks.
- High Ownership: You don’t wait for direction. You see gaps and close them.
- Detail-Obsessed: You sweat the small things because it matters.
- Calm Under Pressure: You can juggle multiple threads without dropping one.
- Low Ego, High Standards: You’ll do the unglamorous work — and you’ll do it well.
- High EQ: You communicate clearly and make people feel taken care of.
- Growth Mindset: You’re curious, open to feedback, and constantly improving the systems around you.
Nice To Haves
- Experience coordinating interviews, candidate travel, or managing an ATS
- Experience running social media accounts — ideally one that people actually follow!
- You’ve built something online (a meme page, niche account, side project, etc.) and understand what makes content work
Responsibilities
- Own the day-to-day operations of the Reflex office and workplace experience
- Ensure every onsite visit, interview, and event runs smoothly and securely
- Run onboarding and offboarding logistics so employees are set up for success from day one
- Maintain clean internal systems across people ops, equipment tracking, and access coordination
- Support recruiting operations, including scheduling and candidate travel
- Assist with core administrative and finance workflows (invoices, receipts, subscriptions)
- Keep compliance and recurring operational deadlines on track
- Support lightweight social/media execution and help generate ideas for culture and recruiting content
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
