Office Operations Assistant

General Dynamics Information Technology • Washington, DC

3d • $27 - $37 • Hybrid

About The Position

Position Duties: Track records and information assets throughout the lifecycle (from receipt to disposition). Collect information from the files or staff for routine inquiries on office program(s) or periodic reports and refer non-routine requests to supervisor or staff. Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions. Capture paper records by scanning to digital form. Maintain office files and conduct quality control of document image results. Review outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assure that proper clearances have been obtained, when needed. Catalog records data into a content management system. Provide weekly/monthly reports on activities. Ensure that all work adheres to agency/department standards for correctness and quality. Qualifications: Requires a BA/BS degree and 3-5 years of administrative experience. Experience with records management a requirement. Experience or familiarity with NARA regulations preferred. Excellent organizational skills and attention to detail. Experience with Microsoft Office suite, including Outlook and Excel. Experience working with immigrant or refugee populations and anti-trafficking programs preferred. Excellent communication skills and strong interpersonal skills. Strong problem-solving skills. Additional Requirements: This position requires an existing Public Trust or the ability to obtain one. The preferred candidate for this position will be located in the Washington, DC-metro area with a hybrid on-site schedule. However, remote candidates in other locations may be considered. GDIT IS YOUR PLACE At GDIT, the mission is our purpose, and our people are at the center of everything we do. Growth: AI-powered career tool that identifies career steps and learning opportunities Support: An internal mobility team focused on helping you achieve your career goals Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off Community: Award-winning culture of innovation and a military-friendly workplace OWN YOUR OPPORTUNITY Explore a career at GDIT and you’ll find endless opportunities to grow alongside colleagues who share your ambition to deliver your best work. The likely hourly rate for this position is between $27.20 - $36.80. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Requirements

• Requires a BA/BS degree and 3-5 years of administrative experience
• Experience with records management a requirement
• Excellent organizational skills and attention to detail
• Experience with Microsoft Office suite, including Outlook and Excel
• Excellent communication skills and strong interpersonal skills
• Strong problem-solving skills
• This position requires an existing Public Trust or the ability to obtain one

Nice To Haves

• Experience or familiarity with NARA regulations preferred
• Experience working with immigrant or refugee populations and anti-trafficking programs preferred
• The preferred candidate for this position will be located in the Washington, DC-metro area with a hybrid on-site schedule. However, remote candidates in other locations may be considered.

Responsibilities

• Track records and information assets throughout the lifecycle (from receipt to disposition)
• Collect information from the files or staff for routine inquiries on office program(s) or periodic reports and refer non-routine requests to supervisor or staff
• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions
• Capture paper records by scanning to digital form
• Maintain office files and conduct quality control of document image results
• Review outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assure that proper clearances have been obtained, when needed
• Catalog records data into a content management system
• Provide weekly/monthly reports on activities
• Ensure that all work adheres to agency/department standards for correctness and quality

Benefits

• Comprehensive benefits and wellness packages
• 401K with company match
• paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave
• short and long-term disability benefits
• life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level