Office Operations Assistant

ZOLL Medical•Atlanta, GA

15h•$24 - $27

About The Position

At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. ZOLL Itamar is an innovative medical device technology company that focuses on the development and manufacturing of Home Sleep Apnea Tests to aid in the diagnosis of respiratory sleep disorders. Our core product is the WatchPAT®️ family, a revolutionary FDA-cleared portable home sleep apnea test device, that is based on proprietary signal and analysis. 80% of patients who have sleep apnea are undiagnosed. We are committed to reach those undiagnosed patients and provide testing to promote wellness and enhance overall quality of life. WatchPAT®️ is commercially available within major markets including the U.S., Japan, and Europe, and is the leading home sleep apnea test in the US. ZOLL Itamar’s corporate headquarters, research and development and manufacturing are located in Israel with U.S. headquarters based in Atlanta, GA. Job Summary Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved.

Requirements

Associate's Degree preferred
Strong customer service skills.
Must be able to communicate effectively & maintain professional conduct at all times; excellent written & verbal communication skills.
Organized, self-starter with the ability to handle numerous projects and prioritize workload with minimal supervision.
Professional and pleasant telephone etiquette.
Strong attention to detail required.
Basic knowledge of Word, Excel, Outlook and ability to pick up new technology quickly

Responsibilities

Organize and schedule meetings and appointments
Partner with HR in the recruitment and hiring process (i.e., travel arrangements, interview set-up, etc.)
Organize office operations and procedures, maintaining office systems.
Point person for office maintenance, mailing, shipping, ordering office supplies, equipment, bills and errands
Manage relationships with vendors, service providers and landlord
Manage contract and price negotiations with office vendors, service providers
Greet and provide general administrative support to visitors
Provide executive support
Responsible for creating PowerPoint slides and making presentations
Manage executives’ schedules, calendars and appointments
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved
Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Manage the shopping for food
Point person and trainer for the travel system and the expense reimbursement system.
Participate actively in the planning and execution of company events such as training programs, parties, celebrations and conferences
Provide Marketing support as needed – help with trade shows, meetings, etc.