Office Manager - ITE NYC

ITE MGMT•New York, NY

7d•$80,000 - $120,000•Onsite

About The Position

We are seeking a highly organized, service-oriented Office Manager to oversee the day-to-day operations of our New York office (60 employees). This individual will ensure the office runs smoothly, efficiently, and provides a welcoming, high-quality experience for employees and visitors. This role is hands-on and execution-focused, with responsibility for office operations, vendor coordination, and workplace experience. The Office Manager will serve as the primary point of contact for all in-office needs and play a key role in supporting team productivity and culture.

Requirements

5–10 years of experience in office management or workplace operations
Strong organizational and problem-solving skills with attention to detail
Excellent interpersonal and communication skills
Proven ability to manage vendors and handle multiple priorities
Service-oriented mindset with a proactive, hands-on approach
Ability to operate effectively in a fast-paced, professional environment

Responsibilities

Maintain a clean, organized, and fully functional office environment
Ensure conference rooms, kitchens, and shared spaces are stocked and well-maintained
Manage office inventory including supplies, equipment, and pantry items
Oversee mail, deliveries, and general office logistics
Support a high-quality in-office experience, including employee amenities and hospitality
Manage relationships with office vendors (cleaning, maintenance, catering, supplies, etc.)
Coordinate routine services and respond to day-to-day facility issues
Ensure vendors meet service expectations and resolve issues as they arise
Act as liaison with building management for maintenance, repairs, and access
Coordinate fixes for HVAC, lighting, and general office issues
Manage access control, badges, and office security processes
Support space planning, seating arrangements, and desk moves
Partner with HR and IT to support onboarding and offboarding (desk setup, equipment coordination)
Assist with planning and execution of internal events, meetings, and visitors
Communicate office updates (building notices, closures, etc.) to employees
Support day-to-day operational needs across teams
Ensure compliance with building and workplace safety protocols
Support emergency procedures and act as point person for office-related incidents