Office Manager

Outpost•Los Angeles, CA

16h•$75,000 - $95,000•Onsite

About The Position

Outpost is building the missing infrastructure between orbit and Earth: reusable vehicles that can bring payloads back from space and deliver them to a precise location within hours. We call it exologistics, space-to-Earth logistics at planetary scale. This is not a paper concept or a distant roadmap. Our system is in active development, with core technologies advancing toward flight readiness. The need is already here and the market has responded. We have validated demand through multiple defense and civil agreements, and a growing pipeline across government and commercial customers. Outpost is building the logistics layer that makes space economically useful in a new way: the ability to move material from orbit to Earth quickly, reliably, and affordably. Over time, that supports point-to-point logistics – 10 tons of cargo, anywhere on Earth in an hour. It also creates the foundation for a reusable reentry network and enables new categories of space activity, including in-space manufacturing, supporting AI data centers, advanced manufacturing and novel materials. We have a strong foundation, clear demand, and a technical path in front of us. Now the company is scaling rapidly. We are expanding the team, growing our operational footprint, and building the systems needed to execute at the next level. This is a chance to join a company with real traction, working on a problem that matters, at the point where execution and scale begin to define the outcome. The Office Manager will own the day-to-day operations of the office and help build a workplace that is organized, efficient, and enjoyable to work in. As the company grows, this person will play a key role in scaling office systems, supporting facilities coordination, and ensuring employees have the tools, environment, and operational support they need to do their best work. This role is ideal for someone who is highly organized, proactive, and comfortable operating in a fast-paced startup environment. The Office Manager will report to the Senior Director of Operations and will work with cross-functional team members to keep the office running smoothly, solve problems before they escalate, and create a professional, welcoming experience for employees, candidates, and visitors.

Requirements

3–6+ years of experience in office management, workplace operations, or administrative operations.
Strong organizational skills with the ability to manage multiple priorities and follow through on details.
Excellent verbal and written communication skills.
Proven ability to solve problems independently and adapt in a fast-changing environment.
Strong judgment, reliability, and a service-oriented mindset.
Proficiency with common workplace and productivity tools.

Nice To Haves

Experience working in a startup or high-growth environment strongly preferred.

Responsibilities

Oversee daily office operations to ensure the workplace runs smoothly and efficiently.
Manage office supplies, inventory, shipping/receiving, and general logistics.
Establish and maintain office systems, processes, and documentation that scale with company growth.
Serve as the primary point of contact for office vendors and service providers.
Monitor and improve office workflows to support a productive work environment.
Partner with the Senior Director of Operations to support office planning, space utilization, buildouts, and future expansion needs.
Coordinate office maintenance, repairs, cleaning, and other facility-related services.
Manage relationships with landlords, building management, and external vendors as needed.
Help ensure the office remains safe, compliant, and operationally ready.
Track and address facilities issues in a timely, organized manner.
Coordinate in-office onboarding logistics for new hires, including workspace setup, equipment coordination, badges/access, and first-day readiness.
Help create a smooth and welcoming onboarding experience for employees joining the team.
Act as a go-to resource for employee office-related needs, questions, and issue resolution.
Support day-to-day workplace needs to help employees stay productive and focused.
Maintain a clean, functional, and welcoming office environment that reflects the company’s culture and standards.
Plan and support team lunches, meetings, events, and internal gatherings.
Help foster a positive in-office experience through thoughtful coordination of shared spaces and workplace services.
Identify opportunities to improve the employee experience as the team grows.
Provide administrative support to operational leadership as needed, including scheduling, coordination, and logistics.
Assist with internal communications related to office operations, events, and workplace updates.
Support broader operational initiatives and cross-functional projects as needed.
Help keep operational information organized, accessible, and up to date.