Office Manager

Lighthouse Lab Services•Denver, CO

9d•$60,000 - $80,000•Onsite

About The Position

Lighthouse Lab Services is seeking a highly organized and proactive Office Manager to oversee administrative and operational coordination for a molecular lab located in Denver, CO. This role supports daily business operations, vendor and supply management, facilities coordination, and multi-site communication across international teams. Key Responsibilities Office Operations & Administration Oversee daily office administrative functions Provide front desk and documentation support as needed Maintain a professional, organized office environment Procurement & Inventory Management Manage procurement of office supplies, laboratory materials, equipment, and pantry items Coordinate vendor selection, pricing, and relationship management Support customs and shipment coordination when required Facilities & Multi-Site Coordination Manage incoming and outgoing mail, packages, and deliveries Support facilities operations for the Denver office Coordinate operational communication across US, India, and UK offices Travel & Meeting Coordination Arrange travel logistics including flights, lodging, and transportation Schedule meetings and manage calendars for staff and leadership People Operations Support Support HR with onboarding activities Prepare workspaces, equipment, parking coordination, and welcome materials for new hires

Requirements

Minimum 2 years of experience in office management, executive assistant, or operations roles
Strong communication and interpersonal skills
Excellent organizational and multitasking abilities
Ability to work independently and coordinate across multiple time zones
Proficiency in Microsoft Office Suite

Nice To Haves

Bachelor’s degree in Business Administration or related field preferred
Experience with vendor management, procurement, or facilities coordination preferred

Responsibilities

Oversee daily office administrative functions
Provide front desk and documentation support as needed
Maintain a professional, organized office environment
Manage procurement of office supplies, laboratory materials, equipment, and pantry items
Coordinate vendor selection, pricing, and relationship management
Support customs and shipment coordination when required
Manage incoming and outgoing mail, packages, and deliveries
Support facilities operations for the Denver office
Coordinate operational communication across US, India, and UK offices
Arrange travel logistics including flights, lodging, and transportation
Schedule meetings and manage calendars for staff and leadership
Support HR with onboarding activities
Prepare workspaces, equipment, parking coordination, and welcome materials for new hires