Office Manager

Veridian Service Partners•Dallas, TX

14h•Hybrid

About The Position

The Office Manager is the heartbeat of our corporate Dallas HQ location. This hybrid role keeps the office running smoothly, supports senior leaders with high-level administrative needs, and partners closely with the People Team to deliver a best-in-class employee experience. This individual must be proactive, organized, people-centric, and able to switch hats effortlessly — from scheduling leadership meetings, to greeting a candidate, to troubleshooting a vendor issue, to helping coordinate onboarding.

Requirements

3+ years of administrative, office management, HR coordination, or EA experience
Exceptional organization, communication, and interpersonal skills
Ability to juggle many responsibilities in a fast-paced environment
High level of professionalism, discretion, and emotional intelligence
Strong systems skills: Google Workspace, Excel, Slack/Chat, HRIS (Rippling experience a plus!)
A people-first mindset, friendly, dependable, and committed to helping others succeed

Nice To Haves

Prior experience in home services, construction, field services, or multi-site operations is a plus

Responsibilities

Oversee day-to-day office operations, ensuring a clean, organized, and fully functional workspace
Manage office supplies, vendor relationships, maintenance requests, shipments, and equipment
Serve as the first point of contact for visitors, candidates, and team members
Coordinate office events, celebrations, team meetings, and culture-building activities
Maintain meeting rooms, calendars, and office logistics for smooth daily operations
Support safety compliance tasks, vehicle/keys logs, and facility checks as needed
Manage calendars, appointments, and travel for the Market President and key leaders
Prepare agendas, meeting notes, presentations, and follow-ups
Assist with internal communication drafts, leadership updates, and project coordination
Protect leaders’ time through strong prioritization, scheduling discipline, and proactive reminders
Handle confidential information with integrity and discretion
Assist with onboarding coordination: scheduling, first-day setup, welcome packets, I-9s, equipment
Support new hire communication, email setup requests, and pre-start reminders
Help maintain accurate employee files, records, badges, logs, and documentation
Partner with the People Team on benefit enrollments, employee inquiries, and policy questions
Post job ads, schedule interviews, conduct phone screens (as needed), and coordinate with hiring leaders
Assist with culture initiatives: recognition programs, birthdays/anniversaries, events, surveys
Support compliance tasks such as MVR documentation, training assignments, and acknowledgements
Manage confidential HR information with professionalism and trust