Office Manager

FullBloom•Philadelphia, PA

2d•$65,000•Hybrid

About The Position

Office Manager & Events Support- Hybrid FullBloom Headquarters at The Philadelphia Navy Yard FullBloom is seeking a highly organized, proactive, and service-oriented Office Manager to support our headquarters at the Philadelphia Navy Yard. This role serves as the central hub of office operations—ensuring a productive, efficient, and welcoming work environment while supporting internal teams, leadership, and cross-functional initiatives. Additionally, this role supports event planning both at the office and other off-site locations. The Office Manager will oversee daily office operations, vendor relationships, facilities coordination, and administrative processes, while also playing a key role in events, communications, and special projects.

Requirements

3–5+ years of experience in office management, facilities coordination, or administrative operations
Strong organizational skills with the ability to manage multiple priorities
Experience managing vendors, budgets, and office operations
Excellent communication and interpersonal skills
Proficiency with Microsoft Office and general business systems
Ability to handle confidential information with discretion
Problem-solving and proactive execution
Attention to detail and operational excellence
Adherence to confidentiality
Strong customer service mindset
Ability to work independently and collaboratively
Adaptability in a fast-paced environment

Nice To Haves

Experience with event planning or coordination is a plus

Responsibilities

Oversee office supply procurement, inventory management, and equipment maintenance
Manage vendor relationships, service agreements, and billing processes
Serve as primary liaison with building management (Ensemble) for maintenance, HVAC, and facility needs
Coordinate office-related service providers (e.g., shredding, electrical, printing)
Manage incoming physical payments, including logging, tracking, and shipment to lockbox
Support departmental budget tracking, invoice processing, and expense reporting
Reconcile expenses across systems (e.g., AMEX, internal platforms)
Administer employee badge access (Kastle system), including onboarding/offboarding access
Monitor and respond to security alerts and access logs as needed
Partner with IT to coordinate technology support for meetings and maintain conference room systems
Serve as liaison for office technology, including Zoom systems and phone/voicemail management
Act as a central point of contact for internal staff, vendors, and external partners
Manage incoming mail, including distribution of sensitive and confidential materials
Ensure timely and clear communication across stakeholders
Coordinate onsite meetings, including room setup, catering, and logistics
Support offsite events, including venue sourcing, contracts, and vendor coordination
Partner with internal teams to support national and regional meetings (Catapult, SESI, Little Leaves)
Manage registration, materials, and logistics for conferences and events
Oversee promotional inventory and distribution of materials
Support cross-functional projects, including printing, assembly, and distribution of materials
Provide backup support to executive administration as needed
Assist with large-scale internal initiatives and operational projects