Office Manager - Tustin

Vesync•Tustin, CA

4d•$67,000 - $81,000•Onsite

About The Position

We are seeking a highly organized and proactive Office Manager to support the daily operations of our office and ensure a productive, well-maintained, and welcoming workplace. This role is ideal for someone who takes ownership, anticipates needs, and executes with efficiency and professionalism. The Office Manager plays a key role in office coordination, vendor management, budgeting, and employee experience, serving as a central resource for office operations and administrative support.

Requirements

Strong organizational and time-management skills
High attention to detail and accuracy
Proactive mindset with a service-oriented approach
Excellent verbal and written communication skills
Proficiency in Microsoft Office (Excel, Word, PowerPoint)
Ability to manage multiple priorities independently
Valid driver’s license and reliable transportation
Ability to lift and carry items up to approximately 25–30 lbs (e.g., office supplies, packages)

Responsibilities

Office & Facilities Management Serve as the primary point of contact for office and building-related matters, maintaining a professional and helpful presence Coordinate with building management, janitorial staff, and vendors to ensure the office is clean, safe, and fully operational Manage service requests, maintenance calls, and scheduled inspections; confirm work is completed satisfactorily Oversee office security, including employee badge access and alarm systems
Vendor & Contract Management Act as a main point of contact for office-related invoices, contracts, and projects Review and reconcile office invoices and receipts for accuracy Partner with Legal to review contracts and identify cost-saving opportunities Source vendors, obtain quotes, and prepare comparisons for decision-making
Budgeting & Reporting Track and maintain office budgets and expenses Prepare reports and summaries on office spending, purchases, and events Collect and organize data to support planning and cost analysis
Office Operations Manage office supplies and inventory; place orders as approved Coordinate visitation schedules, including vendor visits and product pickups Handle travel arrangements such as flights, hotels, and transportation bookings Support special projects as assigned
Employee Experience & Events Plan and coordinate office meals and events in a cost-effective and timely manner Purchase and organize snacks, beverages, and meal programs Respond to employee requests and support a positive workplace experience

Benefits

100% covered Medical/Dental/Vision insurance for employee AND spouse + dependents!
401K with 4% employer match (eligible after 90 days of employment) and immediate 100% vesting
Free Gym Membership
Generous PTO policy + paid holidays
Life Insurance
Voluntary Life Insurance
Disability Insurance
Critical Illness Coverage
Accident Insurance
Healthcare FSA
Dependent Care FSA
Travel Assistance Program
Employee Assistance Program (EAP)
Fully stocked kitchen