Office Manager - Tustin

Vesync • Tustin, CA

5d • $67,000 - $81,000 • Onsite

About The Position

We are seeking a highly organized and proactive Office Manager to support the daily operations of our office and ensure a productive, well-maintained, and welcoming workplace. This role is ideal for someone who takes ownership, anticipates needs, and executes with efficiency and professionalism.
The Office Manager plays a key role in office coordination, vendor management, budgeting, and employee experience, serving as a central resource for office operations and administrative support.

Requirements

• Strong organizational and time-management skills
• High attention to detail and accuracy
• Proactive mindset with a service-oriented approach
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Ability to manage multiple priorities independently
• Valid driver’s license and reliable transportation
• Ability to lift and carry items up to approximately 25–30 lbs (e.g., office supplies, packages)

Responsibilities

• Serve as the primary point of contact for office and building-related matters, maintaining a professional and helpful presence
• Coordinate with building management, janitorial staff, and vendors to ensure the office is clean, safe, and fully operational
• Manage service requests, maintenance calls, and scheduled inspections; confirm work is completed satisfactorily
• Oversee office security, including employee badge access and alarm systems
• Act as a main point of contact for office-related invoices, contracts, and projects
• Review and reconcile office invoices and receipts for accuracy
• Partner with Legal to review contracts and identify cost-saving opportunities
• Source vendors, obtain quotes, and prepare comparisons for decision-making
• Track and maintain office budgets and expenses
• Prepare reports and summaries on office spending, purchases, and events
• Collect and organize data to support planning and cost analysis
• Manage office supplies and inventory; place orders as approved
• Coordinate visitation schedules, including vendor visits and product pickups
• Handle travel arrangements such as flights, hotels, and transportation bookings
• Support special projects as assigned
• Plan and coordinate office meals and events in a cost-effective and timely manner
• Purchase and organize snacks, beverages, and meal programs
• Respond to employee requests and support a positive workplace experience

Benefits

• 100% covered Medical/Dental/Vision insurance for employee AND spouse + dependents!
• 401K with 4% employer match (eligible after 90 days of employment) and immediate 100% vesting
• Free Gym Membership
• Generous PTO policy + paid holidays
• Life Insurance
• Voluntary Life Insurance
• Disability Insurance
• Critical Illness Coverage
• Accident Insurance
• Healthcare FSA
• Dependent Care FSA
• Travel Assistance Program
• Employee Assistance Program (EAP)
• Fully stocked kitchen

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed